How Do I Obtain Death Certificate

Published on June 9, 2011 by   ·   4 Comments

What is a Death Certificate and Why is it Needed?

A Death Certificate is a document issued by the Government to the nearest relatives of the deceased, stating the date, fact and cause of death. It is essential to register death to prove the time and date of death, to establish the fact of death for relieving the individual from social, legal and official obligations, to enable settlement of property inheritance, and to authorise the family to collect insurance and other benefits.

The Legal Framework

In India, it is mandatory under the law (as per the Registration of Births & Deaths Act, 1969(External website that opens in a new window)) to register every death with the concerned State/UT Government within 21 days of its occurrence. The Government accordingly has provided for a well-defined system for registration of Death, with the Registrar General, India, at the centre and the Chief Registrars in States, running through district registrars to the village and town registrars at the periphery.

What You Need to Do to Obtain a Death Certificate

A death can be reported and registered by the head of the family, in case it occurs in a house; by the medical in-charge if it occurs in a hospital; by the jail in-charge if it occurs in a jail; and by the headman of the village or the in-charge of the local police station in case the body is found deserted in that area.

To apply for a Death Certificate, you must first register the death. The death has to be registered with the concerned local authorities within 21 days of its occurrence, by filling up the form prescribed by the Registrar. Death Certificate is then issued after proper verification.

If a death is not registered within 21 days of its occurrence, permission from the Registrar/Area Magistrate, along with the fee prescribed in case of late registration, is required.

The application form in which you are required to apply is usually available with the area’s local body authorities, or with the Registrar who maintains the Register of Deaths. You might also need to submit proof of birth of the deceased, an affidavit specifying the date and time of death, a copy of the ration card, and the required fee in the form of court fee stamps.

Links that Might Interest You:

 

 

Obtain Death Certificate: Andaman and Nicobar Island

Eligibility

Parents and relatives of the deceased.

Concerned Authority

Registrar, Birth and Death, DHS, Port Blair.

Procedure

A duly filled form addressed to the Registrar, Birth and Death, Port Blair.

Necessary Documents/Papers

The Death Slip, given by the ward Doctor or an application ona plain paper.

Fee

No fee is charged.

Required Forms

The forms cannot be submitted online at present.

Obtain Death Certificate: Andhra Pradesh

Eligibility

Any citizen or any foreigner’s legal heir, the death of whose relative takes place in the State

Concerned Authority

The local bodies – Municipalities in the urban and the Mandal Revenue Office in the rural areas of the state

Procedure

Once a death occurs, the family member should reach the local body, the Municipality or the Mandal Revenue Office and apply for the certificate in a Death Report Statutory form (Form 4) on any working day.

Necessary Documents/Papers

The application is to be made in the prescribed format with a legal certificate. Then it will be verified & the certificate will be issued.

Fee

It varies from local body to local body and is at the discretion of the local body.

Forms

The concerned local body will give the form (Form 4) free of cost in most of the places. They can also be downloaded from http://ccla.ap.gov.in/revformsmain.htm(External website that opens in a new window). Online submission is not possible at present.

The following Municipality websites may be visited for more info:

  1. Hyderabad: http://www.ourmch.com(External website that opens in a new window)
  2. Visakhapatnam: http://www.visakhapatnammunicipalcorporation.org

Obtain Death Certificate: Arunachal Pradesh

Eligibility

Any person who dies in the State of Arunachal Pradesh.

Concerned Authority

  • Additional District Registrar of Death/ District Statistical Officer (DSO) at the district level.
  • At Circle and Sub Divisional levesl – Administrative Officers (SDO/EAC/CO) will issue the certificate as Registrars of Death.

Procedure

A family member or informer has to report to the nearest Birth and Death Registration Office. Death should be reported within 1 month in a plain application forwarded by Gaon Bura/Anchal Samiti Member/Any HoD or Gazetted Officer, with seal, to the nearest Registrar of Death. The prescribed application form (Form no. 2) available at the office has also to be filled up. If applied for after 1 month but before 1 year, the medical certificate will be required. If applied after 1 year, an affidavit and the medical certificate will be required.

Necessary documents/papers

  • Form No 2 ? Death Report.
  • Declaration of Death by a Doctor (Medical Certificate), if applicable.

Fee

  • Within 1 month – Rs.5
  • After 1 month – Rs.10
  • After 1 year – Rs.15

Forms

Form No. 2. Death Report forms are not available online.

Obtain Death Certificate: Assam

Concerned Authority

Joint Director, Health Services, of any District

Procedure

In the event of a failure to register a death within the stipulated period of 21 days, one has to obtain a non-objection certificate (NOC), which is issued when a Death Certificate has not been obtained for more than one year after the death.

This certificate is issued by the District Administration, to obtain the Death Certificate, which in turn is issued by the Joint Director, Health Services, of a district of Assam. The applicant can apply for the certificate at the receipt counter of the Public Facilitation Center, Deputy Commissioner’s Office. The operator accepts the application and gives a computer generated receipt of the application. A printout of the certificate is taken, based on the data from the application. The certificate, along with the document, is sent to the concerned officer, and upon prior approval of the officer through a signature, the certificate is sent back to the receipt counter to be issued to the applicant.

The certificate is issued on the same day as the day of application.

Obtain Death Certificate: Chandigarh

The service is applicable to all deaths taking place at Chandigarh. This service is provided to all citizens from the Office of the Registrar (Birth & Death) and also from all Sampark Centres of Chandigarh (e-Governance Centre of Chandigarh Administration: http://chandigarh.gov.in/how_dth.htm(External website that opens in a new window)). The Sampark Centre gets data of all deaths in Chandigarh from the Health Department, Chandigarh, twice a month.

Procedure

The applicant is required to fill a prescribed form and submit the same with the District Registrar, Births & Deaths, or at any Sampark Centre.

Fees

This service is offered on payment basis. The first copy is charged Rs. 21 and subsequent copies are charged @ Rs.18 per copy.

Obtain Death Certificate: Delhi

Every death is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms. The persons required to register Birth are:

  1. When the Death has taken place in a house: Head of the house or nearest relative of the head of the House or oldest person in the family
  2. When the Death had taken place outside the house:

i. In a Hospital/Health Centre, Maternity Home or other like institutions: Medical Officer Incharge or any officer authorised by him

ii. In a Jail: Jail Incharge

iii. In a Hospital, Dharmshala, Boarding House: Person Incharge

iv. In a Moving Vehicle: Person Incharge of the Vehicle

v. Found deserted in a public place: Headman of the Village/Incharge of the local police station

Procedure

Death Certificates in Delhi are issued by the Local Bodies namely MCD, NDMC, Delhi Cantonment Board, within 7 days from the date of receipt of application from the applicant, provided the death has already been registered. The certificates are issued from the registration centres/Zonal Offices of the local bodies.

Concerned Authority

There are different centres of each local body in Delhi for such registration. The details as per jurisdiction of the local body are as below:

MCD (188 Centres – Urban : 137 and Rural : 51)

Deputy Health Officer of each Municipal Zone is designated as Registrar of Births & Deaths. The vaccinator of the vaccination centre or paramedical staff of Health Centres/Sub Centres have been designated as Sub-Registrars and also at Citizen Service Bureau.

  1. Domiciliary Cases

i. Registration of death occurring at home in an urban area is being done at the vaccination centre located in the area.

ii. Registration of death occurring at home in a rural area is being done by vaccinators or paramedical staff. Registration Centres are located in Primary Health Centres, Dispensaries and Mother & Child Welfare Sub Centres in rural areas.

  1. Other Cases
    Registration of death occurring in a hospital, nursing home and for other cases is being done at the office of the MCD in the zone where these institutions are located.

N.D.M.C. ( 9 Centres ):

Centres Details
Sub Inoculation Center, Mandir Marg
Ph: 23362284
9.00 AM to 5.30 PM for cases which are current and not more than four years old. The certificate will be issued within 24 hours(for current birth & death registration). For older records the time will be 96 hrs.
  • B & D reg. centre, Aurangzeb Lane
  • Polyclinic, NDMC S.B. Marg
  • Babar Road Maternity Center
  • Palika Maternity Hospital
  • 42 – south Market (Kidwai Nagar)
  • MCW – Sarojini Nagar
  • Charak Palika Hospital, Moti Bagh
  • A-5 Pandara Road
9.30 PM to 12.30 PM. Certificate will be issued within 96 hours after receiving records from hospitals.

Registration of Birth where institutional or domiciliary is being done at the Vaccination Centre located in the NDMC area: The vaccinator of each vaccination centre has been designated as the Sub Registrar. The Medical Officer Incharge of the International Inoculation Centre, Mandir Marg has been designated as Registrar of Births/Deaths for the entire area of NDMC.

Delhi Cantt. ( 1 Centre ): Registration of Birth (institutional/domiciliary) is being done at the Registration Centre located in the Cantt. General Hospital.

Case of Moving Vehicle: Registration of death occurring in a moving vehicle will be done at the registration centre of the area of first place of halt of the vehicle.

 

Obtain Death Certificate: Goa

Procedure

Apply on plain paper giving details like

  • The name of the deceased.
  • The date of death.
  • Location of residence.
  • Registration no.

to the concerned Municipal Council or Panchayat Office.

Obtain Death Certificate: Gujarat

The e-Gram package is designed and developed by NIC for Panchayat Rural Housing & Rural Development Department to computerise the Citizen Centric Services at Gram Panchayat level. It facilitates Registration of Death and Still Birth and provides the respective certificate to the citizens and maintains the registers of the same.

These services can be availed from the e-Gram centrels at the village panchayat.

Obtain Death Certificate: Haryana

Apply to the Civil Surgeon of the district for rural areas and to the Municipality for urban areas. Wherever computerized, the certificate is issued by the NaiDisha Centre for urban areas. It is yet to be implemented in rural areas.

For more information and relevant foms, visit http://haryanaforms.nic.in/health/health_main.htm

Obtain Death Certificate: Himachal Pradesh

Any member of the family can apply for the Certificate of Death of the deceased or later thereafter.

Fee

The forms are available free of cost from the office of the Registrar (Births and Deaths).

Procedure

The fully filled application form duly signed by the applicant is submitted to the concerned authorities. The Cashier/Clerk/Computer Operator receives the application with the required fee and the applicant is given a receipt. Or the fee can be paid in the Treasury. In case the death details mentioned in the form are verified from the actual records of the Panchayat for rural areas or cremation grounds or hospitals, the required certificate can be collected personally or by post giving a self-addressed envelope with the application.

Obtain Death Certificate: Jharkhand

Death registration has been done in the State of Jharkhand as per Birth & Death Registration Act, 1969 and Jharkhand Birth & Death Registration ruling, 2009. Accordingly every Death is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms.

When a Death has taken place in a house

Head of the house or nearest relative of the head of the House or oldest person in the family or Anganwadi Sewika or Chawkidar are also responsible to inform the concerned registrar for the event.

When the Death has taken place outside the house

  1. When occurrence took place in a Sadar Hospital/Sub-Divisional Hospital/Medical College Hospital/Referral Hospital people will get certification of Death from the same concern as the deputy superintendent of the hospitals and officers In-charge of Referral Hospital and PHCs are denoted as registrar for their jurisdiction.
  2. In Maternity Home and other like Institution: Medical officer In-charge is responsible to inform the occurrence to concerned registrar and will obtain death certificate from the registrar and hand it over the person. The Medical Officer in-charge can take a self addressed stamp envelop from the attendant of the deceased.
  3. In a Jail: Jail In-charge is informers.
  4. In a Dharmshala, Boarding House etc: Person In-charge is informer.
  5. In a Moving Vehicle: Person In-charge of the Vehicle is informer.
  6. Found deserted in a public place: Headman of the Village/In-charge of the local police station are informer.

Procedure

Death Certificates in Jharkhand are issued by the Local Bodies namely Medical College hospital, Sadar Hospital, Sub divisional Hospital, Nagar Nigam, Municipality, NAC, Referral Hospital, PHC, Panchayat and Cantonment Board, within 7 days from the date of receipt of prescribe application form from the applicant. After a short enquiry registrar will register the case and provide the certificate. In case of Death took place in Moving Vehicle, Registration will be done in the first place of halt of the vehicle.

Concerned Authority

Administrative Registrar

  1. State: Secretary, Planning and Development Department of Jharkhand Government-cum-Chief Registrar (Birth & Death), Jharkhand – Director, Statistics & Evaluation-cum-Additional Chief Registrar (Birth & Death), Jharkhand – Joint Director, Vital-cum-Joint Chief Registrar (Birth & Death), Jharkhand – Deputy Directory, Vital-cum-Deputy-Chief Registrar (Birth & Death), Jharkhand.
  2. District and Below
  • Deputy Commissioner-cum-District Registrar (Birth & Death)
  • District Statistical Officer-cum-Additional District Registrar (Birth & Death)
  • Block Development Officer-cum-Additional District Registrar (Birth & Death) Concerned block areas.
  • Civil Surgeon-cum-Additional District Registrar (Birth & Death)

Operational Registrars

Gram Panchayat Sewek-cum- Registrar (Birth & Death), Concerned Gram Panchayat areas.

  • Medical officer-cum-Registrar (Birth & Death) Concerned Municipal Corporation
  • Medical officer/Executive officer/Special officer/ Chairman/Deputy Chairman-cum-Concerned Registrar of Municipality/N.A.C
  1. Deputy Superintendent-cum- Registrar (Birth & Death) Concerned
  2. Medical College Hospital, Sub divisional Hospital Medical Officer Incharge-cum- concerned referral hospital
  3. All Medical Officer Incharge of P.H.Cs and Additional P.H.Cs

Supporting Papers/Documents

  • Application on a prescribe form.
  • Proof of Death of the person in respect of whom the certificate is required.
  • Affidavit specifying place, date and time of death of the person.
  • All documents to be attested by a Gazetted Officer.

Note: After one month to maximum one year of the event an affidavit may be asked by the authority as per the situation.

Form for Death Certificate: Click Here

Criteria Used for deciding the case

It is on the Registrar’s Satisfaction to register the case.

Additional Information

Fee for obtaining the copies of certificate

No fee is required for certificate but every additional copy cost Rs 5/- each.

Rule for registering after due date

There is a prescribed rule and fee structure for late registration and submission of required documents, after that permission from a competent authority has to be obtained.

Procedure of Late Registration

  1. A Death can be registered after 21 days but before 30 days of occurrence on payment of late fee.
  2. A Death can be registered after 30 days but before 1 year of occurrence after obtaining written permission from the Registrar and on payment of late fee.
  3. A Death can be registered after 1 year of occurrence after obtaining an order from the Executive Magistrate deputed for this job by S.D.O and on payment of late fee.
  4. Registration within a period of 21 days of occurrence – No fee
  5. Registration after 21 days but up to 30 days of occurrence – Rs.1/-
  6. Registration after 30 days but up to 1 year of occurrence – Rs.1/-
  7. Registration after 1 year of occurrence – Rs.1/-

Fee Structure for Registration

Changes in the Certificate

Changes in the certificate can be undertaken at same registration unit on a written request along with an affidavit and undertaking from the informant.

Response Time

Normally you should be getting a response within 21 days.

For any other information please contact:
Director, Statistics and Evaluation,
Engineer’s hostel No. 1,
Near Golchakkar, Dhurwa, Ranchi
Contact No.: 0651-2400877

Obtain Death Certificate: Karnataka

Concerned Authorities

The Chief Registrar of Births and Deaths and the Director of Economics and Statistics.

In Rural areas,

Registrar (rural) – Village Accountant.

In Urban areas

the following are the registrars

In case of City corporations: Health officer.

In case of City Municipal councils: Health officer/Health inspector.

In case of Town Municipal councils: Health inspector.

In case of Notified areas/ Project areas/Cantonment – Health inspector.

Persons required to register the birth/deaths :

Persons required to register births and deaths within the prescribed period of 21 (twenty one) days from the date of birth/ still birth or death as the case may be, are as shown below.

  • In respect of births and deaths in a house, the head of the house/ household, and if he is not present at any time during the period within which the birth/ death has to be reported, then the nearest relative present in the house or the oldest adult male person present in the house during the said period;
  • In respect of births/ deaths in a hospital or health center or a maternity or nursing home or other like institutions, the medical officer in charge or any person authorized by him on his behalf;
  • In respect of births and deaths in a jail, the jailor in charge;
  • In respect of births/ deaths in a choultry, chattram, hostel, dharamshala, boarding-house, lodging-house, tavern, barrack, toddy shop or place of public resort, the person in charge there of;
  • In respect of any new-born child or dead body found deserted in a public place, the headman or the corresponding officer of the village in the case of a village, the officer in charge of the local police station elsewhere;
  • In any other place, such a person as may be prescribed.

Extracts of birth/death registration :

The extracts of the particulars from the register relating to births or deaths are to be given to an informant as noted above within thirty days from the date of its reporting. If the informant fails to collect the extracts of the registration of birth/ death, then the registrar would transmit the same to the concerned family by post within fifteen days of the expiry of the thirty-day period.

Authority for delayed registration and fee payable thereof

    • Any birth/ death of which information is given to the Registrar after the expiry of 21 days from the date of occurrence but within 30 days of the same, shall be registered on payment of a late fee of Rs.2/- ( Rupees Two only).
    • Any birth/ death of which information is given to the Registrar after thirty days but within one year of its occurrence, shall be registered only with the written permission of the Tahsildar or Commissioner/ Chief officer as the case may be, and on payment of a late fee of Rs.5/- (Rupees Five only).
    • Any birth or death which has not been registered within one year of its occurrence, shall be registered only on an order of a Magistrate of the first class or a Presidency Magistrate and on payment of late fees of Rs.10/- (Rupees Ten only).

Registration of births/deaths of Indian citizens outside India.

Indian Consulates register the births and deaths of Indian citizens occurring outside India, as per the provisions made in the Citizens Rules 1956, under the Citizenship Act 1955, and issue birth and death certificates. The certificate issued by the Indian Consulates is valid and holds good for all purposes. Also, Indian citizens have been allowed to register the births of their children at the place of their usual residence, within 60 days after their return to India, if they return with a view to settling here.

Registration of Deaths of missing persons

For registration of deaths, information on the date and place of death of a person is required. However, in case of a missing person, her/his death is presumptive where the actual date of death and place of death cannot be ascertained. Ordinarily, a person unheard of for the statutory period shall be presumed to be dead on the expiry of 7 years and not earlier. The presumption of death and its date and place of occurrence is a matter of burden of proof. The date and place of the death of a person who is missing for more than 7 years, is determined by the competent court/ authority on the basis of oral and documentary evidence produced before him in this regard. Since the Registration of Birth and Death Act and Rules is silent on the question of determination of the date and place of death of a missing person, the date and place determined by the court in a declaratory suit as may be filed for this purpose can be relied upon.

Corrections and Cancellations

The Registrar can correct or cancel any entry in the register which is erroneous in form, or subject to the provisions of these rules. The errors may be of different types like

  1. Clerical or formal error: In this case, the Registrar must inquire into the matter and satisfy herself/ himself that such an error has been made and send an extract of the copy of the correction to the Tahsildar/ Commissioner/ Chief Officer as the case may be.
  2. Error in substance: In this case, the Registrar can correct the entry upon production of a declaration setting forth the nature of the error and the true facts of the case made by two credible persons having knowledge of the facts of the case. All the corrections should be reported along with the necessary details to the Tahsildar or Commissioner/ Chief officer, as the case may be.
  3. Fraudulent or improper entry: This is an offense punishable under the Act. Therefore, the Registrar must report to the Additional District Registrar, who is the prosecuting officer, and take necessary action on hearing from him.

Issue of Certificates:

Under the RBD Act, a person can obtain an extract from the register relating to a birth or death on payment of a fee of Rs.5/-. Such extracts are to be issued in Form 5 in the case of birth and Form 6 in case of death. In the extract of death, the particulars regarding the cause of death are not to be disclosed. Under Section 12 of the RBD Act, the Registrar should, “as soon as the registration of birth and death has been completed, give an extract of the registration free of charge to the person who gives the information”. The Registrar should not only issue the first copy of the birth or death certificate free of charge but also should do so as soon as the registration is completed.

Fee

The fees payable for a search to be made, an extract or a non-availablility certificate to be issued shall be as follows:

1. Search for a single entry in the first year for which the search is made Rs.2/-
2. For every additional year for which the search is continued Rs.2/-
3. For granting extract relating to each birth or death Rs.5/-
4. For granting non-availability certificate of birth/death Rs. 2/-

Any such extract with regard to birth or death shall be issued by the Registrar or the Tahsildar or Commissioner/Chief officer of the Municipal corporation/ Municipal council as the case may be, in appropriate forms.

If any particular event of birth or death is not found registered, the Registrar shall issue a non-availability certificate in the appropriate form.

Any such extract or non-availability certificate may be furnished to the person asking for it or may be sent to him by post on payment of the postal charges there of.

Obtain Death Certificate: Lakshadweep

Eligibility

Any individual or parent/guardian can apply for a Death Certificate to the Registrar of Birth & Death during office hours.

Procedure

An application should be submitted on a plain paper, affixing a court fee stamp of Rs.2, and the approximate date of birth should be mentioned. If available, the nativity certificate can also be submitted as a supporting document.

Concerned Authority

The Registrar of Birth & Death is the issuing authority.

Obtain Death Certificate: Maharashtra

Concerned Authority

Death Certificates are issued by the Municipal Corporation / Municipal Council in urban areas whereas in rural areas the authority is the Tehsildar at the Taluka level. The authority at the village level is the Gram Panchayat Office.

Procedure

An application in the prescribed format, along with the necessary court fee stamp, is to be submitted to the concerned office, in case of urban areas. For rural areas, an application can be given on plain paper with the requisite details.

Obtain Death Certificate: Meghalaya

Information regarding all births, deaths and still births occurring within the jurisdiction of the Shillong Municipal Board has to be given in the prescribed form to the birth and death department within 21 days from the date of birth or still birth; and

The prescribed forms for the purpose are available with the health officer of the birth and death department free of cost.

Documents

  1. If the death occurred at home, the death certificate from the locality headman should be enclosed.
  2. If the death occurred in the hospital, the death certificate from the hospital should be enclosed.

For more information, visit: http://smb.nic.in(External website that opens in a new window).

Obtain Death Certificate: Mizoram

Importance of Death Certificate

  • To obtained heirship certificate.
  • For claim of family pension, insurance etc and any other benefit which may be derived from the deceased person.

In every village/locality there are Registrars of Births & Deaths. With the local Registrar of Births & Deaths one can be registered at the place of birth/death as mentioned below:

  • Every birth or death must be reported within 21 days from the date of the event, free of cost, at the place of occurrence.
  • After 21 days but within 30 days from the date of occurrence, one can be registered by the permission of the Registrar, Births & Deaths, with a fee of Rs.2/- (Rupees Two) only.
  • After one month but within 1 year from the date of occurrence one can apply (on a plain paper) for registration permission from the Addl Chief Registrar of Births & Deaths and Director, Economics & Statistics, and should be registered at the place of occurrence with a fee of Rs.5/- (Ruppes five) only.
  • After one year or more, one can apply for registration permission from the Magistrate, Ist Class, in a prescribed form which is mentioned below and shall be registered at the place of occurrence with a fee of Rs.10/- (Rupees Ten) only.

Procedure for obtaining Death Certificate:

  • The application form can be obtained from the DC office counter during office hours at Rs.5/-.
  • Verification by the respective local Registrar of Births and Deaths.
  • Submission to the judicial branch, DC office Complex, in all 8 Districts of Mizoram.

Obtain Death Certificate: Puducherry

  1. All the needed persons
  2. Registrar/Sub-Registrar/Asst. Sub-Registrar of the Local Body
  3. To fill the prescribed application form
  4. Office of Registrar of Births & Deaths/ On line computer Centre
  5. Morning 9 A.M to 1.00 Noon Evening 2 P.M to 4.30 P.M
  6. No need
  7. Each copy Rs.5/-
  8. Yes ? Prescribed application form
  9. Oral Information

Obtain Death Certificate: Punjab

Department Concerned

  • Urban areas: The Executive Office, under the Municipalities Act, is the Assistant Registrar (Birth & Death). (Urban Area, Municipal Corporation/Committee/Notified Area Committee) Municipality Offices.
  • Rural areas: Office of the Civil Surgeon who acts as the District Registrar (Birth and Death).

Eligibility Conditions

Any member of the family can apply for the Certificate of Death of the deceased or later thereafter.

Step by step Procedure

i. The Forms are available free of cost from the office of the Registrar (Births & Deaths) or can be downloaded from the website(External website that opens in a new window).

ii. The fully filled application form duly signed by the applicant is submitted to the concerned authorities.

iii. The Cashier/Clerk/Computer Operator receives the application with the required fee and the applicant is given a receipt. The fee can also be paid in the Treasury on the Treasury Challan form T.R.6.

iv. The required certificate can be collected personally or by post, giving a self-addressed envelope with the application.

Check List of Documents

i. Application Form

ii. Fee Receipt/Copy of Challan if paid in the Treasury

Verification Procedures

In case the details of death mentioned in the form are to be verified, it is done from the actual records of the Civil Surgeon’s office for rural areas or from cremation grounds or hospitals.

Prescribed Time Schedule

The Death Certificate is issued to the applicant within 7 days.

Addresses of Concerned Officers

i. Civil Surgeon cum District Registrar, Births and Deaths at the District Level, for rural areas.

ii. Executive Officer/Local Registrar, Births and Deaths, in Municipal Committee, for urban areas

Fee Prescribed

i. Fees for one Copy of the certificate: Rs.2/-

ii. Search fees for one year: Rs.1/-

Sanctioning Authority

Registrar (Birth and Death) of the concerned area

Grievance Redressal System

In case of any grievance, you may contact

Civil Surgeon cum District Registrar (Death and Birth)
Or
Chief Registrar, Births & Deaths and
Director Health & Family Welfare, Punjab,
Parivar Kalyan Bhawan,
Sector 34-A, Chandigarh

Common Mistakes to Avoid

The address and other details mentioned in the form should be the same as recorded in the hospital, cremation ground etc.

Other Information

i. Whenever a death occurs in a rural area, it is to be intimated to the village chowkidar. The chowkidar records the death in his register and informs the concerned Police Station and from there it is sent to the Civil Surgeon’s Office.

ii. Any Death of which delayed information is given to the Registrar can be registered under Section 13 (1, 2 and 3) of the RBD Act-1969 as follows:

i. 13(1) – After 21 days but within a month of its occurrence it shall be registered on payment of a late fee Rs.1/- (One).

ii. 13(2) – After thirty days but within one year of its occurrence it shall be registered only with the written permission of the District Registrar, Births and Deaths, and on payment of a late fee of Rupees Three, on production of an affidavit made before a Notary Public or Magistrate, 1st Class.

iii. 13(3) – Any Death which has not been registered within one year, of its occurrence, shall be registered only on an order of the Sub-Divisional Magistrate and on payment of a late fee of Rupees Five, on production of an affidavit made before a Magistrate, 1st Class, giving reasons for non-registering the event.

iii. In urban areas, when death occurs in a hospital or health centre or other like institutions, the Medical Officer incharge is responsible to get the event entered in the O/o respective local register.

iv. In rural areas, in respect of deaths in a house, the head of the household, the nearest relative present in the house and the oldest adult male person present in the house during the period within which the birth or death has to be reported, can enter the event in the chowkidar’s book. The chowkidar gets that event registered in the register of the concerned police station twice in a month.

v. Death is registered at the place of occurrence in the Office of the Registrar of Births & Deaths for that area.

vi. Whenever an event takes place, the informant specified for such an event has to declare the fact of the event along with certain particulars like the Death Report (Form 4), to the Registrar of the local area.

vii. The informant is required to declare the fact of occurrence and the particulars of an event within 21 days.

Obtain Death Certificate: Sikkim

Newly born babies and those who born prior to implementation of Births & Deaths Registration Act-1969 on 20.08.1979 in the state of sikkim are eligible to avail the service.

The Sate government has appointed concerned authority as the Registrars of Births & Deaths in 32 Centres in the State which are located at State HQ Gangtok and all Hospitals & Public Health Centres.

The informant submits filled prescribed forms to the Registrar.

The informant should approach to the Registrar for availing the service and during 10 AM to 4 PM.

Document required:

  1. Discharge certificate from Hospital/PHC/Pachyat report
  2. Verification from DC/DM incase of delayed registration

Within 21 days, certificate is issued free of cost. But incase of delayed registration, late fee to be paid as per the ACT.

Death Report Form No-2 to be filled in.

At present, froms can not be downloaded

Obtain Death Certificate: Tamil Nadu

Eligibility

As per rules, the births, deaths and still-births will have to be registered within 21 days at the place of occurrence.

Concerned Authority

  • In Municipalities, Corporations and Special Village Panchayats (Town Panchayats), the concerned local bodies undertake the registration of deaths.
  • In Village Panchayats, the responsibility for registration of deaths is with the Revenue Department and the Village Administrative Officers in the Village Panchayats are the Registrars of Deaths.
  • Deaths taking place in a medical institution will be intimated for registration by the institution directly to the registering authority.
  • When death has taken place in the house, the head of the family or the nearest relative of the family will have to register in the prescribed format along with a medical certificate.

Beyond the prescribed time limit, if a registration is done, it is accepted with a payment of penalty upto a period of one year. If a registration is to be done beyond the period of one year, it will be registered only on receipt of a judicial order from a Magistrate and with penalty.

Procedure

  • In rural areas, the Register of Deaths is maintained in the Taluk office for two years and is then transferred to the respective Sub-Registrar’s Office. Hence, in rural areas, the Death Certificate can be taken from the Taluk Office within two years and thereafter it has to be applied for in the Sub-Registrar’s office and obtained.
  • In Town/ Municipal areas, the Registers of Deaths are maintained by the respective Town/ Municipal Office.

The forms have to be asked for in the above offices and obtained.

Departments

In rural areas, the Taluk Offices and Sub-Registrar’s offices are the concerned offices for registration/ issual of certificates. Taluk offices come under the Revenue Administration Department.

Town Panchayats (at present called Special Village Panchayats) come under the Rural Development Department.

Municipalities and Corporations come under the Municipal Administration and the Water Supply Department.

Obtain Death Certificate: Tripura

Every death has to be reported and registered within 21 days at the place of its occurrence.

The persons who could register the event are:

  • In a Hospital, Health Centre, Maternity Home, Nursing Home or other similar institutions: Medical Officer In-charge or any officer authorised by him/her
  • In a Jail: Jailor In-charge
  • In a Hostel, Dharamshala, Boarding/Lodging House etc.: Person In-charge
  • In a Moving Vehicle: Person In-charge of the Vehicle
  • Found deserted in a public place: Headman of the Village/In-charge of the local police station
  • House: Head of the household or in his absence, his nearest relative

Procedure

The applicant can put up his/her application for registering death and obtaining Death Certificate at the e-Suvidha Centres situated in the Offices of Sub-Divisional Magistrates where the applicant permanently resides in on any working day. The applicant is given an Acknowledgement Receipt for the same that indicates a Delivery Date for his/her Certificate.

Alternatively, the applicant may also apply to the Block Development Officer, Executive Officers of Nagar Panchayat, Executive Officer of Agartala Municipality or Medical Superintendent/of State/District/Sub-Divisional Hospitals as applicable, to obtain death registration and certificates.

For delayed registration, the issuing authority, at his discretion may initiate Field Enquiry by the relevant Tehsil/Revenue Inspector/Deputy Collector & Magistrate on the merit of the application. After proper verification, the respective authorities would issue the death certificate to the applicant.

Registration of Death of missing persons

Ordinarily, a person unheard of for the period of seven years shall be presumed as dead. The presumption of death and place of occurrence is determined by the competent court/authority on the basis of oral and documentary evidence and the date and place determined by the Court in a declaratory suit is relied upon.

Concerned Department

In Tripura, the District Magistrate and Collectors have been designated as District Registrars for Death and the Sub-Divisional Magistrates/Block Development Officers have been designated as Additional Registrar of Death.

In addition, the Executive Officers of Agartala Municipality/Nagar Panchayats and Incharges of State/District/Sub-Divisional Hospitals have also been notified as the Registrars of Death and Officers issuing Death certificate.

The different bodies in the state for death registration are:

  • e-Suvidha Centres in the Office of the Sub-Divisional Magistrates: 15
  • Municipality: 1 and Nagar Panchayats: 13 Rural Development Blocks: 40
  • State, District and Sub-Divisional Hospitals: 15

Necessary Documents

The following indicative list of documents may qualify to substantiate the applicant’s claim for registering death and obtaining a certificate:

  • Citizenship of any one parent [mandatory]
  • Certificate of Pradhan
  • Certificate of Doctor/Hospital Discharge Certificate
  • Tehshil enquiry

In case of delayed registration, an affidavit from judicial magistrate indicating the date and place of death is also required.

The occurance of death should be registered after 21 days but within 30 days of its occurrence. A late fee of Rs.2/- only and Rs.5/- upto a period of one year can be levied after that. Events which have been reported a year later, after its actual occurrence invites a late fee of Rs.10/-.

Other information

A common application form, introduced for applying for Certificates in Tripura can be downloaded from http://tsu.trp.nic.in/esuvidha(External website that opens in a new window) for applying for a death certificate from e-Suvidha Centres.

Obtain Death Certificate: Uttar Pradesh

Every death has to be reported and registered within 21 days at the place of its occurrence. After one year, the death can be registered on the order of a first class magistrate only.

Eligibility

  • When death takes place in a house – the head of the house or the nearest relative of the head of the House or the oldest person in the family.
  • When death takes place outside the house:
(i) In a Hospital/Health Centre, Maternity Home or other like institutions Medical Officer In-charge or any officer authorised by him.
(ii) In a Jail Jail In-charge
(iii) In a Hospital, Dharamshala, Boarding House etc. Person In-charge
(iv) In a Moving Vehicle Person In-charge of the Vehicle
(v) Found deserted in a public place Headman of the Village/ In-charge of the local police station

Procedure

A death certificate can be obtained by applying through the prescribed proforma and fee as fixed by local body authorities. The certificates are issued from the registration centres/ offices of the local bodies in the zones under which the deceased was living at the time of death.

Concerned Authority

  • Municipal Corporation
  • Nagar Palika
  • Nagar Palika Parishad

Necessary documents/papers

  • Application form with fee.
  • Proof of death of the person for whom the certificate is required.
  • Affidavit, if death is being registered after one year of its occurrence.

Obtain Death Certificate: Uttarakhand

Eligibility

Any Indian citizen

Concerned Authority

  • Town Area: Nagar Palika and the Chief Medical Officer
  • Rural Area: Gram Panchayat

Procedure

If a person has died in hospital, a letter given by the hospital has to be produced, and if a person has died at home then an application has to be given to the Nagar Palika. To obtain a Death Certificate, Form 2 has to be filled by the applicant along with the hospital certificate, as the case may be. If the registration was made after one year from the date of expiry then an affidavit issued by the SDM has to be submitted.

Necessary documents/papers

  • Hospital certificate
  • Affidavit, if the case requires it
  • Form 2 available at Nagar Palika

Fee

Rs. 20/- for the issuance of a Death Certificate

 

 

 

Incoming search terms:

  • download cremation forms in India
  • cremation certificate in india
  • how to get legal heir certificate in chandigarh
  • legal heir certificate in karnataka
  • legalheir certificate process through court in steps in telangana
  • list of competent authority in india to issue legal heir certificate
  • official procedure to get a legal heir certificate in west bengal
  • online deth certificate maharastra
  • online procedure to get legal heir certificate in delhi
Readers Comments (4)
  1. Arunthathi says:

    how can i get the dead persons details in my village, for the purpose of file a complaint on the misuse of Gov. Funds. Plz tell me

  2. syed quadri says:

    Dear Sir, My mother is died before 3 years and now we want to make her death certificate could you give my the suggesstion how we can obtain death certificate of my mother (I am from Hyderabad)

  3. my mother died on 28th may 2012. funeral done at rajamundry andhra pradesh state. I dont know about the certificate which should be obtained at funeral place by municipal authority. after one month I came to know the necessity of cremation certificate for obtaining death certificate. what is the precedure to obtain. please inform

  4. jitendra kumar says:

    my mother had ded on 15th april in hiht jollygrant hospital,utrakhand.its an accidencial case.what formalities required for death certificate.and what is fees for this.and if i have late then what extra document required. please tell me