A Death Certificate is a document issued by the Government to the nearest relatives of the deceased, stating the date, fact and cause of death. It is essential to register death to prove the time and date of death, to establish the fact of death for relieving the individual from social, legal and official obligations, to enable settlement of property inheritance, and to authorise the family to collect insurance and other benefits.
In India, it is mandatory under the law (as per the Registration of Births & Deaths Act, 1969(External website that opens in a new window)) to register every death with the concerned State/UT Government within 21 days of its occurrence. The Government accordingly has provided for a well-defined system for registration of Death, with the Registrar General, India, at the centre and the Chief Registrars in States, running through district registrars to the village and town registrars at the periphery.
A death can be reported and registered by the head of the family, in case it occurs in a house; by the medical in-charge if it occurs in a hospital; by the jail in-charge if it occurs in a jail; and by the headman of the village or the in-charge of the local police station in case the body is found deserted in that area.
To apply for a Death Certificate, you must first register the death. The death has to be registered with the concerned local authorities within 21 days of its occurrence, by filling up the form prescribed by the Registrar. Death Certificate is then issued after proper verification.
If a death is not registered within 21 days of its occurrence, permission from the Registrar/Area Magistrate, along with the fee prescribed in case of late registration, is required.
The application form in which you are required to apply is usually available with the area’s local body authorities, or with the Registrar who maintains the Register of Deaths. You might also need to submit proof of birth of the deceased, an affidavit specifying the date and time of death, a copy of the ration card, and the required fee in the form of court fee stamps.
Obtain Death Certificate: Andaman and Nicobar Island
Parents and relatives of the deceased.
Registrar, Birth and Death, DHS, Port Blair.
A duly filled form addressed to the Registrar, Birth and Death, Port Blair.
The Death Slip, given by the ward Doctor or an application ona plain paper.
No fee is charged.
The forms cannot be submitted online at present.
Obtain Death Certificate: Andhra Pradesh
Any citizen or any foreigner’s legal heir, the death of whose relative takes place in the State
The local bodies – Municipalities in the urban and the Mandal Revenue Office in the rural areas of the state
Once a death occurs, the family member should reach the local body, the Municipality or the Mandal Revenue Office and apply for the certificate in a Death Report Statutory form (Form 4) on any working day.
The application is to be made in the prescribed format with a legal certificate. Then it will be verified & the certificate will be issued.
It varies from local body to local body and is at the discretion of the local body.
The concerned local body will give the form (Form 4) free of cost in most of the places. They can also be downloaded from http://ccla.ap.gov.in/revformsmain.htm(External website that opens in a new window). Online submission is not possible at present.
The following Municipality websites may be visited for more info:
Obtain Death Certificate: Arunachal Pradesh
Any person who dies in the State of Arunachal Pradesh.
A family member or informer has to report to the nearest Birth and Death Registration Office. Death should be reported within 1 month in a plain application forwarded by Gaon Bura/Anchal Samiti Member/Any HoD or Gazetted Officer, with seal, to the nearest Registrar of Death. The prescribed application form (Form no. 2) available at the office has also to be filled up. If applied for after 1 month but before 1 year, the medical certificate will be required. If applied after 1 year, an affidavit and the medical certificate will be required.
Form No. 2. Death Report forms are not available online.
Joint Director, Health Services, of any District
In the event of a failure to register a death within the stipulated period of 21 days, one has to obtain a non-objection certificate (NOC), which is issued when a Death Certificate has not been obtained for more than one year after the death.
This certificate is issued by the District Administration, to obtain the Death Certificate, which in turn is issued by the Joint Director, Health Services, of a district of Assam. The applicant can apply for the certificate at the receipt counter of the Public Facilitation Center, Deputy Commissioner’s Office. The operator accepts the application and gives a computer generated receipt of the application. A printout of the certificate is taken, based on the data from the application. The certificate, along with the document, is sent to the concerned officer, and upon prior approval of the officer through a signature, the certificate is sent back to the receipt counter to be issued to the applicant.
The certificate is issued on the same day as the day of application.
The service is applicable to all deaths taking place at Chandigarh. This service is provided to all citizens from the Office of the Registrar (Birth & Death) and also from all Sampark Centres of Chandigarh (e-Governance Centre of Chandigarh Administration: http://chandigarh.gov.in/how_dth.htm(External website that opens in a new window)). The Sampark Centre gets data of all deaths in Chandigarh from the Health Department, Chandigarh, twice a month.
The applicant is required to fill a prescribed form and submit the same with the District Registrar, Births & Deaths, or at any Sampark Centre.
This service is offered on payment basis. The first copy is charged Rs. 21 and subsequent copies are charged @ Rs.18 per copy.
Obtain Death Certificate: Delhi
Every death is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms. The persons required to register Birth are:
i. In a Hospital/Health Centre, Maternity Home or other like institutions: Medical Officer Incharge or any officer authorised by him
ii. In a Jail: Jail Incharge
iii. In a Hospital, Dharmshala, Boarding House: Person Incharge
iv. In a Moving Vehicle: Person Incharge of the Vehicle
v. Found deserted in a public place: Headman of the Village/Incharge of the local police station
Death Certificates in Delhi are issued by the Local Bodies namely MCD, NDMC, Delhi Cantonment Board, within 7 days from the date of receipt of application from the applicant, provided the death has already been registered. The certificates are issued from the registration centres/Zonal Offices of the local bodies.
There are different centres of each local body in Delhi for such registration. The details as per jurisdiction of the local body are as below:
MCD (188 Centres – Urban : 137 and Rural : 51)
Deputy Health Officer of each Municipal Zone is designated as Registrar of Births & Deaths. The vaccinator of the vaccination centre or paramedical staff of Health Centres/Sub Centres have been designated as Sub-Registrars and also at Citizen Service Bureau.
i. Registration of death occurring at home in an urban area is being done at the vaccination centre located in the area.
ii. Registration of death occurring at home in a rural area is being done by vaccinators or paramedical staff. Registration Centres are located in Primary Health Centres, Dispensaries and Mother & Child Welfare Sub Centres in rural areas.
N.D.M.C. ( 9 Centres ):
|Sub Inoculation Center, Mandir Marg
|9.00 AM to 5.30 PM for cases which are current and not more than four years old. The certificate will be issued within 24 hours(for current birth & death registration). For older records the time will be 96 hrs.|
||9.30 PM to 12.30 PM. Certificate will be issued within 96 hours after receiving records from hospitals.|
Registration of Birth where institutional or domiciliary is being done at the Vaccination Centre located in the NDMC area: The vaccinator of each vaccination centre has been designated as the Sub Registrar. The Medical Officer Incharge of the International Inoculation Centre, Mandir Marg has been designated as Registrar of Births/Deaths for the entire area of NDMC.
Delhi Cantt. ( 1 Centre ): Registration of Birth (institutional/domiciliary) is being done at the Registration Centre located in the Cantt. General Hospital.
Case of Moving Vehicle: Registration of death occurring in a moving vehicle will be done at the registration centre of the area of first place of halt of the vehicle.
Obtain Death Certificate: Goa
Apply on plain paper giving details like
to the concerned Municipal Council or Panchayat Office.
The e-Gram package is designed and developed by NIC for Panchayat Rural Housing & Rural Development Department to computerise the Citizen Centric Services at Gram Panchayat level. It facilitates Registration of Death and Still Birth and provides the respective certificate to the citizens and maintains the registers of the same.
These services can be availed from the e-Gram centrels at the village panchayat.
Apply to the Civil Surgeon of the district for rural areas and to the Municipality for urban areas. Wherever computerized, the certificate is issued by the NaiDisha Centre for urban areas. It is yet to be implemented in rural areas.
For more information and relevant foms, visit http://haryanaforms.nic.in/health/health_main.htm
Any member of the family can apply for the Certificate of Death of the deceased or later thereafter.
The forms are available free of cost from the office of the Registrar (Births and Deaths).
The fully filled application form duly signed by the applicant is submitted to the concerned authorities. The Cashier/Clerk/Computer Operator receives the application with the required fee and the applicant is given a receipt. Or the fee can be paid in the Treasury. In case the death details mentioned in the form are verified from the actual records of the Panchayat for rural areas or cremation grounds or hospitals, the required certificate can be collected personally or by post giving a self-addressed envelope with the application.
Death registration has been done in the State of Jharkhand as per Birth & Death Registration Act, 1969 and Jharkhand Birth & Death Registration ruling, 2009. Accordingly every Death is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms.
When a Death has taken place in a house
Head of the house or nearest relative of the head of the House or oldest person in the family or Anganwadi Sewika or Chawkidar are also responsible to inform the concerned registrar for the event.
When the Death has taken place outside the house
Death Certificates in Jharkhand are issued by the Local Bodies namely Medical College hospital, Sadar Hospital, Sub divisional Hospital, Nagar Nigam, Municipality, NAC, Referral Hospital, PHC, Panchayat and Cantonment Board, within 7 days from the date of receipt of prescribe application form from the applicant. After a short enquiry registrar will register the case and provide the certificate. In case of Death took place in Moving Vehicle, Registration will be done in the first place of halt of the vehicle.
Gram Panchayat Sewek-cum- Registrar (Birth & Death), Concerned Gram Panchayat areas.
Note: After one month to maximum one year of the event an affidavit may be asked by the authority as per the situation.
Form for Death Certificate: Click Here
It is on the Registrar’s Satisfaction to register the case.
Fee for obtaining the copies of certificate
No fee is required for certificate but every additional copy cost Rs 5/- each.
There is a prescribed rule and fee structure for late registration and submission of required documents, after that permission from a competent authority has to be obtained.
Changes in the certificate can be undertaken at same registration unit on a written request along with an affidavit and undertaking from the informant.
Normally you should be getting a response within 21 days.
For any other information please contact:
Director, Statistics and Evaluation,
Engineer’s hostel No. 1,
Near Golchakkar, Dhurwa, Ranchi
Contact No.: 0651-2400877
The Chief Registrar of Births and Deaths and the Director of Economics and Statistics.
Registrar (rural) – Village Accountant.
the following are the registrars
In case of City corporations: Health officer.
In case of City Municipal councils: Health officer/Health inspector.
In case of Town Municipal councils: Health inspector.
In case of Notified areas/ Project areas/Cantonment – Health inspector.
Persons required to register births and deaths within the prescribed period of 21 (twenty one) days from the date of birth/ still birth or death as the case may be, are as shown below.
The extracts of the particulars from the register relating to births or deaths are to be given to an informant as noted above within thirty days from the date of its reporting. If the informant fails to collect the extracts of the registration of birth/ death, then the registrar would transmit the same to the concerned family by post within fifteen days of the expiry of the thirty-day period.
Indian Consulates register the births and deaths of Indian citizens occurring outside India, as per the provisions made in the Citizens Rules 1956, under the Citizenship Act 1955, and issue birth and death certificates. The certificate issued by the Indian Consulates is valid and holds good for all purposes. Also, Indian citizens have been allowed to register the births of their children at the place of their usual residence, within 60 days after their return to India, if they return with a view to settling here.
For registration of deaths, information on the date and place of death of a person is required. However, in case of a missing person, her/his death is presumptive where the actual date of death and place of death cannot be ascertained. Ordinarily, a person unheard of for the statutory period shall be presumed to be dead on the expiry of 7 years and not earlier. The presumption of death and its date and place of occurrence is a matter of burden of proof. The date and place of the death of a person who is missing for more than 7 years, is determined by the competent court/ authority on the basis of oral and documentary evidence produced before him in this regard. Since the Registration of Birth and Death Act and Rules is silent on the question of determination of the date and place of death of a missing person, the date and place determined by the court in a declaratory suit as may be filed for this purpose can be relied upon.
The Registrar can correct or cancel any entry in the register which is erroneous in form, or subject to the provisions of these rules. The errors may be of different types like
Under the RBD Act, a person can obtain an extract from the register relating to a birth or death on payment of a fee of Rs.5/-. Such extracts are to be issued in Form 5 in the case of birth and Form 6 in case of death. In the extract of death, the particulars regarding the cause of death are not to be disclosed. Under Section 12 of the RBD Act, the Registrar should, “as soon as the registration of birth and death has been completed, give an extract of the registration free of charge to the person who gives the information”. The Registrar should not only issue the first copy of the birth or death certificate free of charge but also should do so as soon as the registration is completed.
The fees payable for a search to be made, an extract or a non-availablility certificate to be issued shall be as follows:
|1.||Search for a single entry in the first year for which the search is made||Rs.2/-|
|2.||For every additional year for which the search is continued||Rs.2/-|
|3.||For granting extract relating to each birth or death||Rs.5/-|
|4.||For granting non-availability certificate of birth/death||Rs. 2/-|
Any such extract with regard to birth or death shall be issued by the Registrar or the Tahsildar or Commissioner/Chief officer of the Municipal corporation/ Municipal council as the case may be, in appropriate forms.
If any particular event of birth or death is not found registered, the Registrar shall issue a non-availability certificate in the appropriate form.
Any such extract or non-availability certificate may be furnished to the person asking for it or may be sent to him by post on payment of the postal charges there of.
Any individual or parent/guardian can apply for a Death Certificate to the Registrar of Birth & Death during office hours.
An application should be submitted on a plain paper, affixing a court fee stamp of Rs.2, and the approximate date of birth should be mentioned. If available, the nativity certificate can also be submitted as a supporting document.
The Registrar of Birth & Death is the issuing authority.
Death Certificates are issued by the Municipal Corporation / Municipal Council in urban areas whereas in rural areas the authority is the Tehsildar at the Taluka level. The authority at the village level is the Gram Panchayat Office.
An application in the prescribed format, along with the necessary court fee stamp, is to be submitted to the concerned office, in case of urban areas. For rural areas, an application can be given on plain paper with the requisite details.
Obtain Death Certificate: Meghalaya
Information regarding all births, deaths and still births occurring within the jurisdiction of the Shillong Municipal Board has to be given in the prescribed form to the birth and death department within 21 days from the date of birth or still birth; and
The prescribed forms for the purpose are available with the health officer of the birth and death department free of cost.
For more information, visit: http://smb.nic.in(External website that opens in a new window).
Obtain Death Certificate: Mizoram
Importance of Death Certificate
In every village/locality there are Registrars of Births & Deaths. With the local Registrar of Births & Deaths one can be registered at the place of birth/death as mentioned below:
Procedure for obtaining Death Certificate:
Obtain Death Certificate: Puducherry
Obtain Death Certificate: Punjab
Any member of the family can apply for the Certificate of Death of the deceased or later thereafter.
Step by step Procedure
i. The Forms are available free of cost from the office of the Registrar (Births & Deaths) or can be downloaded from the website(External website that opens in a new window).
ii. The fully filled application form duly signed by the applicant is submitted to the concerned authorities.
iii. The Cashier/Clerk/Computer Operator receives the application with the required fee and the applicant is given a receipt. The fee can also be paid in the Treasury on the Treasury Challan form T.R.6.
iv. The required certificate can be collected personally or by post, giving a self-addressed envelope with the application.
Check List of Documents
i. Application Form
ii. Fee Receipt/Copy of Challan if paid in the Treasury
In case the details of death mentioned in the form are to be verified, it is done from the actual records of the Civil Surgeon’s office for rural areas or from cremation grounds or hospitals.
Prescribed Time Schedule
The Death Certificate is issued to the applicant within 7 days.
Addresses of Concerned Officers
i. Civil Surgeon cum District Registrar, Births and Deaths at the District Level, for rural areas.
ii. Executive Officer/Local Registrar, Births and Deaths, in Municipal Committee, for urban areas
i. Fees for one Copy of the certificate: Rs.2/-
ii. Search fees for one year: Rs.1/-
Registrar (Birth and Death) of the concerned area
Grievance Redressal System
In case of any grievance, you may contact
Civil Surgeon cum District Registrar (Death and Birth)
Chief Registrar, Births & Deaths and
Director Health & Family Welfare, Punjab,
Parivar Kalyan Bhawan,
Sector 34-A, Chandigarh
Common Mistakes to Avoid
The address and other details mentioned in the form should be the same as recorded in the hospital, cremation ground etc.
i. Whenever a death occurs in a rural area, it is to be intimated to the village chowkidar. The chowkidar records the death in his register and informs the concerned Police Station and from there it is sent to the Civil Surgeon’s Office.
ii. Any Death of which delayed information is given to the Registrar can be registered under Section 13 (1, 2 and 3) of the RBD Act-1969 as follows:
i. 13(1) – After 21 days but within a month of its occurrence it shall be registered on payment of a late fee Rs.1/- (One).
ii. 13(2) – After thirty days but within one year of its occurrence it shall be registered only with the written permission of the District Registrar, Births and Deaths, and on payment of a late fee of Rupees Three, on production of an affidavit made before a Notary Public or Magistrate, 1st Class.
iii. 13(3) – Any Death which has not been registered within one year, of its occurrence, shall be registered only on an order of the Sub-Divisional Magistrate and on payment of a late fee of Rupees Five, on production of an affidavit made before a Magistrate, 1st Class, giving reasons for non-registering the event.
iii. In urban areas, when death occurs in a hospital or health centre or other like institutions, the Medical Officer incharge is responsible to get the event entered in the O/o respective local register.
iv. In rural areas, in respect of deaths in a house, the head of the household, the nearest relative present in the house and the oldest adult male person present in the house during the period within which the birth or death has to be reported, can enter the event in the chowkidar’s book. The chowkidar gets that event registered in the register of the concerned police station twice in a month.
v. Death is registered at the place of occurrence in the Office of the Registrar of Births & Deaths for that area.
vi. Whenever an event takes place, the informant specified for such an event has to declare the fact of the event along with certain particulars like the Death Report (Form 4), to the Registrar of the local area.
vii. The informant is required to declare the fact of occurrence and the particulars of an event within 21 days.
Obtain Death Certificate: Sikkim
Newly born babies and those who born prior to implementation of Births & Deaths Registration Act-1969 on 20.08.1979 in the state of sikkim are eligible to avail the service.
The Sate government has appointed concerned authority as the Registrars of Births & Deaths in 32 Centres in the State which are located at State HQ Gangtok and all Hospitals & Public Health Centres.
The informant submits filled prescribed forms to the Registrar.
The informant should approach to the Registrar for availing the service and during 10 AM to 4 PM.
Within 21 days, certificate is issued free of cost. But incase of delayed registration, late fee to be paid as per the ACT.
Death Report Form No-2 to be filled in.
At present, froms can not be downloaded
Obtain Death Certificate: Tamil Nadu
As per rules, the births, deaths and still-births will have to be registered within 21 days at the place of occurrence.
Beyond the prescribed time limit, if a registration is done, it is accepted with a payment of penalty upto a period of one year. If a registration is to be done beyond the period of one year, it will be registered only on receipt of a judicial order from a Magistrate and with penalty.
The forms have to be asked for in the above offices and obtained.
In rural areas, the Taluk Offices and Sub-Registrar’s offices are the concerned offices for registration/ issual of certificates. Taluk offices come under the Revenue Administration Department.
Town Panchayats (at present called Special Village Panchayats) come under the Rural Development Department.
Municipalities and Corporations come under the Municipal Administration and the Water Supply Department.
Every death has to be reported and registered within 21 days at the place of its occurrence.
The persons who could register the event are:
The applicant can put up his/her application for registering death and obtaining Death Certificate at the e-Suvidha Centres situated in the Offices of Sub-Divisional Magistrates where the applicant permanently resides in on any working day. The applicant is given an Acknowledgement Receipt for the same that indicates a Delivery Date for his/her Certificate.
Alternatively, the applicant may also apply to the Block Development Officer, Executive Officers of Nagar Panchayat, Executive Officer of Agartala Municipality or Medical Superintendent/of State/District/Sub-Divisional Hospitals as applicable, to obtain death registration and certificates.
For delayed registration, the issuing authority, at his discretion may initiate Field Enquiry by the relevant Tehsil/Revenue Inspector/Deputy Collector & Magistrate on the merit of the application. After proper verification, the respective authorities would issue the death certificate to the applicant.
Ordinarily, a person unheard of for the period of seven years shall be presumed as dead. The presumption of death and place of occurrence is determined by the competent court/authority on the basis of oral and documentary evidence and the date and place determined by the Court in a declaratory suit is relied upon.
In Tripura, the District Magistrate and Collectors have been designated as District Registrars for Death and the Sub-Divisional Magistrates/Block Development Officers have been designated as Additional Registrar of Death.
In addition, the Executive Officers of Agartala Municipality/Nagar Panchayats and Incharges of State/District/Sub-Divisional Hospitals have also been notified as the Registrars of Death and Officers issuing Death certificate.
The different bodies in the state for death registration are:
The following indicative list of documents may qualify to substantiate the applicant’s claim for registering death and obtaining a certificate:
In case of delayed registration, an affidavit from judicial magistrate indicating the date and place of death is also required.
The occurance of death should be registered after 21 days but within 30 days of its occurrence. A late fee of Rs.2/- only and Rs.5/- upto a period of one year can be levied after that. Events which have been reported a year later, after its actual occurrence invites a late fee of Rs.10/-.
A common application form, introduced for applying for Certificates in Tripura can be downloaded from http://tsu.trp.nic.in/esuvidha(External website that opens in a new window) for applying for a death certificate from e-Suvidha Centres.
Obtain Death Certificate: Uttar Pradesh
Every death has to be reported and registered within 21 days at the place of its occurrence. After one year, the death can be registered on the order of a first class magistrate only.
|(i)||In a Hospital/Health Centre, Maternity Home or other like institutions||Medical Officer In-charge or any officer authorised by him.|
|(ii)||In a Jail||Jail In-charge|
|(iii)||In a Hospital, Dharamshala, Boarding House etc.||Person In-charge|
|(iv)||In a Moving Vehicle||Person In-charge of the Vehicle|
|(v)||Found deserted in a public place||Headman of the Village/ In-charge of the local police station|
A death certificate can be obtained by applying through the prescribed proforma and fee as fixed by local body authorities. The certificates are issued from the registration centres/ offices of the local bodies in the zones under which the deceased was living at the time of death.
Obtain Death Certificate: Uttarakhand
Any Indian citizen
If a person has died in hospital, a letter given by the hospital has to be produced, and if a person has died at home then an application has to be given to the Nagar Palika. To obtain a Death Certificate, Form 2 has to be filled by the applicant along with the hospital certificate, as the case may be. If the registration was made after one year from the date of expiry then an affidavit issued by the SDM has to be submitted.
Rs. 20/- for the issuance of a Death Certificate