A Birth Certificate is the most important identity document that makes it possible for anyone in possession of it to benefit from a gamut of services offered by the Indian Government to its citizens. It becomes necessary to obtain a Birth Certificate because it serves to establish the date and fact of one’s birth for a whole range of purposes, like acquiring the right to vote, admission to schools and to the Government Service, claiming the right to marry at the legally permissible age, settlement of inheritance and property rights, and obtaining Government-issued identity documents like a driving licence or passport.
In India, it is mandatory under the law (as per the Registration of Births & Deaths Act, 1969(External website that opens in a new window) ) to register every birth/stillbirth with the concerned State/UT Government within 21 days of its occurrence. The Government accordingly has provided for a well-defined system for registration of Birth, with the Registrar General at the centre and the Chief Registrars in the States, running through district registrars to the village and town registrars at the periphery.
To apply for a Birth Certificate, you must first register the birth. The birth has to be registered with the concerned local authorities within 21 days of its occurrence, by filling up the form prescribed by the Registrar. Birth Certificate is then issued after verification with the actual records of the concerned hospital.
In case the birth has not been registered within the specified time of its occurrence, the certificate is issued after due police verification ordered by the revenue authorities.
Obtain Birth Certificate: Andaman and Nicobar Island
Parents and Relatives of the baby.
Registrar, Birth and Death, DHS, Port Blair (9.00 AM to 5.00 PM).
A duly filled form addressed to the Registrar, Birth and Death, Port Blair.
Discharge Slip, given by the Maternity ward Doctor.
Obtain Birth Certificate: Andhra Pradesh
Any citizen or foreigner who is born in the State
The Local bodies – Municipalities in the Urban and Mandal Revenue Office in the Rural areas of the state
Normally the dispensaries or hospitals where the birth takes place maintain a register and the same is sent to the local bodies at regular intervals. Once it reaches the Municipality or MRO, the concerned citizen has to approach the authority and apply for the certificate on any working day.
If the birth takes place at a dispensary/hospital, the register record is enough. If the birth takes place at a house, the citizen has to approach the local body and inform in writing. Then it will be verified & the certificate will be issued. The application is to be made in the prescribed format of Form 2.
The service charges vary from local body to local body.
The concerned local body will give the form free of cost in most of the places. The same can be downloaded from http://ccla.ap.gov.in/revformsmain.htm(External website that opens in a new window). Online submission is not possible at the moment.
The following Municipality website can be visited for more info:
Obtain Birth Certificate: Arunachal Pradesh
Any person who is born in State of Arunachal Pradesh.
At various levels, different authority provides the service:
Forms given can be downloaded
Joint Director, Health Services of any District
In the event of a failure to register the birth of a child within the stipulated period of 21 days, one has to obtain a non-objection certificate (NOC), which is issued for the child who has crossed the age of one year without obtaining Birth certificate.
This certificate is issued by the District Administration to obtain Birth Certificate, which in turn is issued by the Joint Director, Health Services of a district of Assam. The applicant has to apply at the receipt counter of the Public Facilitation Center, Deputy Commissioner’s Office. The operator accepts the application and provides a computer generated receipt of the application. A printout of the certificate is taken, based on the data from the application. The certificate, along with the document, is despatched to the concerned Officer, and after prior approval of the officer through a signature, the certificate is sent back to the receipt counter to be issued to the applicant.
The certificate is issued on the same day as the day of application.
The service is applicable for all births taking place in Chandigarh. This service is provided to all citizens by the Office of Registrar (Birth & Death) and all Sampark Centres of Chandigarh (e-Governance Centre of Chandigarh Administration: http://chandigarh.gov.in/how_birth.htm(External website that opens in a new window)) are also providing this service. The Sampark Centre gets data of all births in Chandigarh from the Health Department, Chandigarh (twice a month).
The applicant is required to fill a prescribed form and submit the same with the District Registrar, Births & Deaths or at a Sampark Centre.
This service is offered on payment basis. First copy is charged Rs.21/- and subsequent copies are charged @ Rs.18/- per copy.
Obtain Birth Certificate: Chhattisgarh
It is essential in the event of the birth of a child that either family members or relatives report the same in the prescribed form, within 21 days, to the local authorities. In case a birth is reported after 21 days, but before 1 year from the date of the same, then it is required to be reported to the District Planning and Statistical Officer through proper channel. If it has not been reported for more than 1 year, due permission is required from a first class magistrate to get the certificate issued by the local authorities.
Every Birth is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms. The persons required to register Birth are:
i. In a Hospital/Health Centre, Maternity Home or other like institutions: Medical Officer Incharge or any officer authorised by him
ii. In a Jail: Jail Incharge
iii. In a Hospital, Dharmshala, Boarding House: Person Incharge
iv. In a Moving Vehicle: Person Incharge of the Vehicle
v. Found deserted in a public place: Headman of the Village/Incharge of the local police station
Birth Certificates in Delhi are issued by the Local Bodies namely MCD, NDMC, Delhi Cantonment Board, within 7 days from the date of receipt of application from the applicant, provided the birth has already been registered. The certificates are issued from the registration centres/Zonal Offices of the local bodies.
There are different centres of each local body in Delhi for such registration. The details as per jurisdiction of the local body are as below:
MCD (188 Centres – Urban : 137 and Rural : 51)
Deputy Health Officer of each Municipal Zone is designated as Registrar of Births & Deaths. The vaccinator of the vaccination centre or paramedical staff of Health Centres/Sub Centres have been designated as Sub-Registrars and also at Citizen Service Bureau.
i. Registration of Births occurring at home in an urban area is being done at the vaccination centre located in the area.
ii. Registration of Birth occurring at home in a rural area is being done by vaccinators or paramedical staff. Registration Centres are located in Primary Health Centres, Dispensaries and Mother & Child Welfare Sub Centres in rural areas.
N.D.M.C. ( 9 Centres ):
|Sub Inoculation Center, Mandir Marg|
|9.00 AM to 5.30 PM for cases which are current and not more than four years old. Certificate will be issued within 24 hours (for current birth & death registration). For older records, the time will be 96 hrs.|
||9.30 PM to 12.30 PM. Certificate will be issued within 96 hours after receiving records from hospitals.|
Registration of Birth where institutional or domiciliary is being done at the Vaccination Centre located in the NDMC area. The vaccinator of each vaccination centre has been designated as Sub Registrar. Medical Officer Incharge of the International Inoculation Centre, Mandir Marg has been designated as Registrar of Births/Deaths for the entire area of NDMC.
After receiving the completed application, a draft order is made and sent to the concerned police station for verification. (However, no such verification is required where a birth certificate is requested to be issued on the basis of a school leaving certificate showing the date of birth.)
After receiving the positive verification report from the police station, an order is issued to the MCD for birth registration.
Rs.15/- per copy plus service charges of Rs.5/-
There is a prescribed rule and fee structure for late registration and submission of required documents, and permission from a competent authority has to be obtained.
The registration of birth will be made on the day the physical form of reporting the birth is submitted.
Changes in the certificate can be undertaken at any of the CSBs on a written request along with an affidavit and undertaking from the informant.
Normally you should be getting a response within 21 days.
Obtain Birth Certificate: Goa
Municipal Council or Panchayat Office.
Apply on plain paper giving details like
to the concerned Municipal Council or Panchayat Office.
The e-Gram Package is designed and developed by NIC for Panchayat Rural Housing & Rural Development Department to computerise the Citizen Centric Services at Gram Panchayat level. It facilitates Registration of Birth and Still Birth and provides the respective certificate to the citizens and maintains the registers of the same.
This services can be availed from the e-Gram centres at the village panchayat.
Obtain Birth Certificate: Haryana
For more information and relevant forms, visit http://haryanaforms.nic.in/health/health_main.htm
Obtain Birth Certificate: Himachal Pradesh
The forms are available from the office of the Registrar (Births & Deaths). The fully filled application form duly signed by the applicant is submitted to the concerned authorities.
Details mentioned in the form are verified from the actual records of nursing homes and hospitals. In case the birth is not registered within 20 days, then the registration is made on verification conducted through revenue authorities.
Birth Certificate from SDM Office
The birth certificate is issued by the SDM in case there is no registration of Birth with M.C. or Gram Panchayat. In that case, the birth report is desired from the Medical Officer of the hospital where the delivery has taken place.
No fee is charged in any case.
Birth registration has been done in the State of Jharkhand as per Birth & Death Registration Act, 1969 and Jharkhand Birth & Death Registration ruling, 2009. Accordingly every Birth is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms.
When the Birth has taken place in a house
The head of the house in which a birth has taken place or nearest relative of the head of the House or oldest person in the family or Anganwadi Sewika or Chawkidar should inform the concerned registrar:
When the Birth has taken place outside the house
Birth Certificates in Jharkhand are issued by the Local Bodies namely Medical College hospital, Sadar Hospital, Sub divisional Hospital, Nagar Nigam, Municipality, NAC, Referral Hospital, PHC, Panchayat and Cantonment Board, within 7 days from the date of receipt of prescribe application form from the applicant. After a short enquire registrar will register the case and provide the certificate. In case of Birth took place in Moving Vehicle, Registration will be done in the first place of halt of the vehicle.
Gram Panchayat Sewek-cum-Registrar (Birth & Death), Concerned Gram Panchayat areas.
Note: After one month to maximum one year of the event an affidavit may be asked by the authority as per the situation.
Form for Birth Certificate: Click Here
It is on the Registrar’s Satisfaction to register the case.
There is a prescribed rule and fee structure for late registration and submission of required documents, after that permission from a competent authority has to be obtained.
Within 1 year of the birth, the parents can get the name of their child added without any fee from the registrar. An affidavit along with an application from shall be needed from the parents. After 1 year but within 15 years, the same can be added at the same registration unit, on payment of late fee Rs 5/- and submission of an application form with affidavit.
Changes in the certificate can be undertaken at same registration unit on a written request along with an affidavit and undertaking from the informant.
Normally you should be getting a response within 21 days.
For any other information please contact:
Director, Statistics and Evaluation,
Engineer’s hostel No. 1,
Near Golchakkar, Dhurwa, Ranchi
Contact No: 0651-2400877
Obtain Birth Certificate: Karnataka
Persons required to register the Birth/Death
Persons required to register the births and deaths within the prescribed period of 21 (twenty one) days from the date of birth/still birth/death as the case may be, are as shown below.
Extracts of birth/death registration :
The extracts of the particulars from the register relating to births or deaths are to be given to an informant, as noted above, within thirty days from the date of reporting. If the informant fails to collect the extracts of the registration of birth/death, then the registrar would transmit the same to the concerned family by post within fifteen days of the expiry of the thirty-day period.
Registration of Name of child
Registration of birth can be done without the name of the child. A provision has been made in the State rules enabling the Registrar to enter the name of the child in the register in respect of the birth already registered by him after getting information from the parent/guardian of such a child within a period of one year from the date of registration. The name of the child can be entered even after one year but within 15 years from the date or registration, on payment of a prescribed late fee of Rs.5/-.
Registration of Births/Deaths of Indian citizens outside India
The Indian Consulates register the births and deaths of Indian citizens occurring outside India as per the provisions made in the Citizens Rules 1956 under the Citizenship Act 1955 and issue birth and death certificates. The certificate issued by the Indian Consulates is valid and holds good for all purposes. Also Indian citizens have been allowed to register the births of their children at the place of their usual residence within 60 days of their return to India, if they return with a view to settling here.
Registration of Deaths of missing persons
For registration of deaths, information on date of death and place of death of a person is required. However, in case of a missing person, his/her death is presumptive where the actual date of death and place of death cannot be ascertained. Ordinarily, a person unheard of for the statutory period shall be presumed to be dead on expiry of 7 years and not earlier. The presumption of death and its date and place of occurrence is a matter of burden of proof. The date and place of death of a person who is missing for more than 7 years is determined by the competent court/authority on the basis of oral and documentary evidence produced before it in this regard. Since the Registration of Birth and Death Act and Rules is silent on the question of determination of date and place of death of a missing person, the date and place determined by the court in a declaratory suit as may be filed for this purpose can be relied upon.
Registration of Births on Adoption
The matter of registration of the birth of a child taken on adoption and issuance of certificate thereof may be referred as per the guidelines issued by the Government in this regard.
Corrections and Cancellations
The Registrar can correct or cancel any entry in the register which is erroneous in form, or subject to the provisions of these rules. The errors may be of different types like
Issue of Certificates
Under the RBD Act, a person can obtain an extract from the register relating to a birth or death on payment of a fee of Rs.5/-. Such extracts are to be issued in Form-5 in case of birth and form-6 in case of death. In the extract of a death, the particulars regarding the cause of death are not to be disclosed. Under Section 12 of the RBD Act, the Registrar should, “as soon as the registration of birth and death has been completed, give an extract of the registration free of charge to the person who gives the information”. The Registrar should not only issue the first copy of the birth or death certificate free of charge but also should do so as soon as the registration is completed.
The fees payable for a search to be made, an extract or a non-availablility certificate to be issued shall be as follows:
Any such extract in regard to birth or death shall be issued by the Registrar of the Tahsildar or Commissioner or Chief officer of the Municipal corporation/Municipal council as the case may be, in appropriate forms.
If any particular event of birth or death is not found registered , the Registrar shall issue a non-availability certificate in the appropriate form.
Any such extract or non-availability certificate may be furnished to the person asking for it or sent to him by post on payment of the postal charges there of.
Registration organization in the State
In Rural areas,
In Urban areas the following are the registrars,
Any individual or parents/guardian can apply for Birth Certificate to the Registrar of Birth & Death during office hours.
Application should be submitted on a plain paper affixing court fee stamp of Rs.2, and the approximate date of birth should be mentioned. If available, nativity certificate can also be submitted as a supporting document.
The Registrar of Birth & Death is the issuing authority.
Birth Certificate is issued by the Municipal Corporation/Municipal Council in urban areas whereas in rural areas the authority is the Tehsildar at the Taluka level. The authority at the village level is the Gram Panchayat Office.
Application in the prescribed format along with the necessary court fee stamp is to be submitted to the concerned office for an urban area. For a rural area application can be given on plain paper with the requisite details.
Obtain Birth Certificate: Meghalaya
The information regarding all births, deaths and still births occurring within the jurisdiction of the Shillong Municipal Board has to be given in the prescribed form to the birth and death department within 21 days from the date of a birth or still birth; and
Prescribed forms for the purpose are available with the health officer of the birth and death department free of cost.
For more information, visit: http://smb.nic.in(External website that opens in a new window).
Obtain Birth Certificate: Mizoram
In every village/locality there is a Registrar of Births & Deaths. From the local Registrar of Births & Deaths one can be registered at the place of birth/death as mentioned below:
Procedure for Delayed Registration
Obtain Birth Certificate: Puducherry
Obtain Birth Certificate: Punjab
Any member of the family can apply for this Certificate.
Step by step Procedure
i. The forms are available free of cost from the office of the Registrar (Births & Deaths) or can be downloaded from the website(External website that opens in a new window).
ii. The fully filled application form duly signed by the applicant is submitted to the concerned authorities.
iii. The cashier/clerk/computer operator receives the application with required fee and applicant is given a receipt. This fee can also be paid in the treasury on treasury challan form T.R.6.
iv. The required certificate can be collected personally or by post giving a self-addressed envelope with the application.
Check List of Documents
i. Application Form
ii. Fee Receipt/Copy of Challan if paid in the Treasury
Details mentioned in the form are verified from the actual records of nursing homes and hospitals in case of birth. In case the birth is not registered within 20 days then the registration is made on verification conducted through revenue authorities.
Prescribed Time Schedule
The Birth Certificate is issued to the applicant in 7 working days.
Addresses of Concerned Officers
i. Civil Surgeon cum District Registrar, Births and Deaths at District Level for Rural Area
ii. Executive Officer/Local Registrar, Births and Deaths in Municipal Committee for Urban Area
i. Fee for one copy of Certificate: Rs.2/-
ii. Search fees for one year: Rs.1/-
Registrar (Birth and Death) of the concerned area
Grievance Redressal System
In case of any Grievance one may contact
Civil Surgeon cum District Registrar (Death and Birth)
Chief Registrar, Births & Deaths and
Director Health & Family Welfare, Punjab,
Parivar Kalyan Bhawan,
Sector 34-A, Chandigarh
Common Mistakes to avoid
The address and other details mentioned in the form should be the same as recorded in the hospital, nursing home etc.
i. The Births should be registered within 20 days from the birth of the child.
ii. In case the birth is not registered within 20 days, then the registration is made on verification conducted through revenue authorities.
iii. In case of urban areas, births are also reported by the nursing homes and hospitals.
iv. Any birth of which delayed information is given to the Registrar can be registered under Section 13 (1, 2 and 3) of RBD Act-1969 as follows:
v. In urban areas, if the birth occurs in a hospital, health centre, maternity home or nursing home or other like institutions, the medical officer incharge is responsible to get enter the event in the Office of the respective local Registrar.
vi. In rural areas, in respect of births in a house, the head of the household, the nearest relative present in the house and the oldest adult male person present in the house during the period within which the birth has to be reported can enter the event in the chowkidar book. The chowkidar gets that event registered in the register of the concerned police station twice a month.
vii. Births and still births are registered at the place of occurrence in the office of the Registrar of Births & Deaths for that area. Whenever an event takes place, the informant specified for such an event has to declare the fact of the event along with certain particulars in the Live Birth Report (Form 2), Still Birth Report (Form 3), as the case may be, to the Registrar of the Local Area.
viii. The informant is required to declare the fact of the occurrence and particulars of an event within 21 days.
Obtain Birth Certificate: Sikkim
Newborn babies and those who were born prior to the implementation of the Births & Deaths Registration Act-1969 on 20.08.1979 in the state of Sikkim, are eligible to avail the service.
Within 21 days, the certificate is issued free of cost. But in case of delayed registration, late fee is to be paid as per the ACT.
Live Birth Report Form No-1 is to be filled in.
At present, forms cannot be downloaded.
For further information, visit: http://sikkim.nic.in/rbd(External website that opens in a new window).
Obtain Birth Certificate: Tamil Nadu
As per rules, births will have to be registered within 21 days at the place of its occurrence.
Beyond the prescribed time limit, if a registration is done, it is accepted with a payment of penalty upto a period of one year. If registration is to be done beyond the period of one year, it will be registered only on receipt of a Judicial Order from a Magistrate and with penalty.
The forms have to be applied for in these offices and obtained.
In rural areas, Taluk Offices and Sub-Registrar offices are the concerned offices for registration/issual of certificate. Taluk offices come under the Revenue Administration Department.
Town Panchayats (at present called Special Village Panchayats) come under the Rural Development Department.
Municipalities and Corporations come under the Municipal Administration and Water Supply Department.
Obtain Birth Certificate: Tripura
Every birth has to be reported and registered within 21 days at the place of its occurrence.
The persons who could register the event are:
i. In a Hospital, Health Centre, Maternity Home, Nursing Home or other similar institutions: Medical Officer In-charge or any officer authorised by him/her
ii. In a Jail: Jailor In-charge
iii. In a Hostel, Dharamshala, Boarding/Lodging House etc.: Person In-charge
iv. In a Moving Vehicle: Person In-charge of the Vehicle
v. Found deserted in a public place: Headman of the Village/In-charge of the local police station
vi. House: Head of the household or in his absence, his nearest relative
The applicant can put up his/her application for registering birth and obtaining birth certificate at the e-Suvidha Centres situated in the Offices of Sub-Divisional Magistrates where the applicant permanently resides in, or on any working day. The applicant is given an Acknowledgement Receipt for the same that indicates a Delivery Date for his/her Certificate.
Alternatively, the applicant may also apply to the Block Development Officer, Executive Officers of Nagar Panchayat, Executive Officer of Agartala Municipality or Medical Superintendent/State/District/Sub-Divisional Hospitals as applicable to obtain birth registration and certificates.
For delayed registration, the issuing authority, at his discretion may initiate Field Enquiry by the relevant Tehsil/Revenue Inspector/Deputy Collector & Magistrate on the merit of the application. After proper verification, the respective authorities would issue the birth certificate to the applicant.
In Tripura, the District Magistrate and Collectors have been designated as District Registrars for birth and the Sub-Divisional Magistrates/Block Development Officers have been designated as Additional Registrar for birth.
In addition, the Executive Officers of Agartala Municipality/Nagar Panchayats and Incharges of State/District/Sub-Divisional Hospitals have also been notified as Registrars for birth and Officers for issuing birth certificate.
The different bodies in the state for birth registration are:
The following indicative list of documents may qualify to substantiate the applicant’s claim for registering birth and obtaining a certificate:
In case of delayed registration, an affidavit from Judicial Magistrate indicating the date and place of birth is also required.
Birth occurrence can be registered after 21 days but within 30 days of its occurrence. Any delay invites a late fee of Rs.2/- only and Rs.5/- upto a period of one year. Events which have been reported after a period of oneI year, after the actual occurrence invites a late fee of Rs.10/-.
A common application form, introduced for applying for certificates in Tripura can be downloaded from http://tsu.trp.nic.in/esuvidha(External website that opens in a new window) for applying for birth certificate from e-Suvidha Centres.
Obtain Birth Certificate: Uttar Pradesh
Every Birth has to be reported and registered within 21 days at the place of its occurrence. After one year, births can be registered by the order of a first class magistrate only.
|(i)||In a Hospital/Health Centre, Maternity Home or other similar institutions||Medical Officer In-charge or any officer authorised by him/her|
|(ii)||In a Jail||Jail In-charge|
|(iii)||In a Hospital, Dharamshala, Boarding House, etc.||Person In-charge|
|(iv)||In a Moving Vehicle||Person In-charge of the Vehicle|
|(v)||Found deserted in a public place||Headman of the Village/In-charge of the local police station|
A Birth Certificate can be obtained by applying through the prescribed proforma with fee as fixed by local body authorities. The certificates are issued from the registration centres/offices of the local bodies in the zone under which the parents of the child were living at the time of birth.
Obtain Birth Certificate: Uttarakhand
Any Indian citizen
If the child is born in a Hospital then a letter given by the hospital has to be produced and if the child is born at home then an application has to be given to Nagar Palika. For obtaining Birth Certificate, duly filled Form-1 needs to be submitted along with the hospital certificate if applicable. If the registration is being made after one year from the date of birth then an affidavit has to be submitted.
Rs. 20/- for the issuance of Birth Certificate
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