How do I Obtain Birth Certificate

Published on June 9, 2011 by   ·   17 Comments

What is a Birth Certificate and Why is it Essential?

A Birth Certificate is the most important identity document that makes it possible for anyone in possession of it to benefit from a gamut of services offered by the Indian Government to its citizens. It becomes necessary to obtain a Birth Certificate because it serves to establish the date and fact of one’s birth for a whole range of purposes, like acquiring the right to vote, admission to schools and to the Government Service, claiming the right to marry at the legally permissible age, settlement of inheritance and property rights, and obtaining Government-issued identity documents like a driving licence or passport.

The Legal Framework

In India, it is mandatory under the law (as per the Registration of Births & Deaths Act, 1969(External website that opens in a new window) ) to register every birth/stillbirth with the concerned State/UT Government within 21 days of its occurrence. The Government accordingly has provided for a well-defined system for registration of Birth, with the Registrar General at the centre and the Chief Registrars in the States, running through district registrars to the village and town registrars at the periphery.

What You Need to Do

To apply for a Birth Certificate, you must first register the birth. The birth has to be registered with the concerned local authorities within 21 days of its occurrence, by filling up the form prescribed by the Registrar. Birth Certificate is then issued after verification with the actual records of the concerned hospital.

In case the birth has not been registered within the specified time of its occurrence, the certificate is issued after due police verification ordered by the revenue authorities.

Links that might Interest You:

 

 

Obtain Birth Certificate: Andaman and Nicobar Island

Eligibility

Parents and Relatives of the baby.

Concerned Authority

Registrar, Birth and Death, DHS, Port Blair (9.00 AM to 5.00 PM).

Procedure

A duly filled form addressed to the Registrar, Birth and Death, Port Blair.

Necessary Documents/Papers

Discharge Slip, given by the Maternity ward Doctor.

Fee

  • No fee is charged.

Required Forms

 

Obtain Birth Certificate: Andhra Pradesh

Eligibility

Any citizen or foreigner who is born in the State

Concerned Authority

The Local bodies – Municipalities in the Urban and Mandal Revenue Office in the Rural areas of the state

Procedure

Normally the dispensaries or hospitals where the birth takes place maintain a register and the same is sent to the local bodies at regular intervals. Once it reaches the Municipality or MRO, the concerned citizen has to approach the authority and apply for the certificate on any working day.

Necessary Documents/Papers

If the birth takes place at a dispensary/hospital, the register record is enough. If the birth takes place at a house, the citizen has to approach the local body and inform in writing. Then it will be verified & the certificate will be issued. The application is to be made in the prescribed format of Form 2.

Fee

The service charges vary from local body to local body.

Forms

The concerned local body will give the form free of cost in most of the places. The same can be downloaded from http://ccla.ap.gov.in/revformsmain.htm(External website that opens in a new window). Online submission is not possible at the moment.

The following Municipality website can be visited for more info:

  1. Hyderabad: http://www.ghmc.gov.in/

 

Obtain Birth Certificate: Arunachal Pradesh

Eligiblity

Any person who is born in State of Arunachal Pradesh.

Concerned Authority

At various levels, different authority provides the service:

  • Additional District Registrar of Birth & Death / Dist Statistical Officer(DSO) at District level.
  • At Circle and Sub Division concerned Administrative Officers ( SDO/EAC/CO) acts as Registrar of Birth.

Procedure

  • The parent or informer has to report to the nearest Birth and Death Registration Office.
  • On delivery at Hospital/ Health Centre, the same should be reported enclosing Medical Certificate within 1 year. Beyond 1 year registration is done on submission of affidavit.
  • On delivery at Home, same should be reported through application on a plain paper within 1 month of birth of the child. Beyond 1 month registration is done on submission of affidavit.

Necessary documents/papers

  • Form No 1 ? Birth Report
  • Medical Certificate for delivery at Hospital or Health Centre. Plain application for delivery at home.

Fee

  • Within 1 month Rs.5
  • Beyond 1 month but within 1 year: Rs.10
  • Beyond 1 year: Rs.15

Forms

Forms given can be downloaded

 

Obtain Birth Certificate: Assam

Concerned Authority

Joint Director, Health Services of any District

Procedure

In the event of a failure to register the birth of a child within the stipulated period of 21 days, one has to obtain a non-objection certificate (NOC), which is issued for the child who has crossed the age of one year without obtaining Birth certificate.

This certificate is issued by the District Administration to obtain Birth Certificate, which in turn is issued by the Joint Director, Health Services of a district of Assam. The applicant has to apply at the receipt counter of the Public Facilitation Center, Deputy Commissioner’s Office. The operator accepts the application and provides a computer generated receipt of the application. A printout of the certificate is taken, based on the data from the application. The certificate, along with the document, is despatched to the concerned Officer, and after prior approval of the officer through a signature, the certificate is sent back to the receipt counter to be issued to the applicant.

The certificate is issued on the same day as the day of application.

 

Obtain Birth Certificate: Chandigarh

The service is applicable for all births taking place in Chandigarh. This service is provided to all citizens by the Office of Registrar (Birth & Death) and all Sampark Centres of Chandigarh (e-Governance Centre of Chandigarh Administration: http://chandigarh.gov.in/how_birth.htm(External website that opens in a new window)) are also providing this service. The Sampark Centre gets data of all births in Chandigarh from the Health Department, Chandigarh (twice a month).

Procedure

The applicant is required to fill a prescribed form and submit the same with the District Registrar, Births & Deaths or at a Sampark Centre.

Fees

This service is offered on payment basis. First copy is charged Rs.21/- and subsequent copies are charged @ Rs.18/- per copy.

 

Obtain Birth Certificate: Chhattisgarh

Procedure

It is essential in the event of the birth of a child that either family members or relatives report the same in the prescribed form, within 21 days, to the local authorities. In case a birth is reported after 21 days, but before 1 year from the date of the same, then it is required to be reported to the District Planning and Statistical Officer through proper channel. If it has not been reported for more than 1 year, due permission is required from a first class magistrate to get the certificate issued by the local authorities.

Concerned Authority

  • Rural – Local Thana incharge (police station)
  • Urban – Registrar, Birth and Death, Local Municipal Office

 

Obtain Birth Certificate: Delhi

Every Birth is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms. The persons required to register Birth are:

  1. When the Birth has taken place in a house: Head of the house or nearest relative of the head of the House or oldest person in the family
  2. When the Birth has taken place outside the house:

i. In a Hospital/Health Centre, Maternity Home or other like institutions: Medical Officer Incharge or any officer authorised by him

ii. In a Jail: Jail Incharge

iii. In a Hospital, Dharmshala, Boarding House: Person Incharge

iv. In a Moving Vehicle: Person Incharge of the Vehicle

v. Found deserted in a public place: Headman of the Village/Incharge of the local police station

Procedure

Birth Certificates in Delhi are issued by the Local Bodies namely MCD, NDMC, Delhi Cantonment Board, within 7 days from the date of receipt of application from the applicant, provided the birth has already been registered. The certificates are issued from the registration centres/Zonal Offices of the local bodies.

Concerned Authority

There are different centres of each local body in Delhi for such registration. The details as per jurisdiction of the local body are as below:

MCD (188 Centres – Urban : 137 and Rural : 51)

Deputy Health Officer of each Municipal Zone is designated as Registrar of Births & Deaths. The vaccinator of the vaccination centre or paramedical staff of Health Centres/Sub Centres have been designated as Sub-Registrars and also at Citizen Service Bureau.

  1. Domiciliary Cases

i. Registration of Births occurring at home in an urban area is being done at the vaccination centre located in the area.

ii. Registration of Birth occurring at home in a rural area is being done by vaccinators or paramedical staff. Registration Centres are located in Primary Health Centres, Dispensaries and Mother & Child Welfare Sub Centres in rural areas.

  1. Other Cases
    Registration of Birth occurring in a hospital, nursing home and for other cases is being done at the offices of the MCD in the zones where these institutions are located.

N.D.M.C. ( 9 Centres ):

Centres Details
Sub Inoculation Center, Mandir Marg
Ph: 23362284
9.00 AM to 5.30 PM for cases which are current and not more than four years old. Certificate will be issued within 24 hours (for current birth & death registration). For older records, the time will be 96 hrs.
  • B & D reg. centre, Aurangzeb Lane
  • Polyclinic, NDMC S.B. Marg
  • Babar Road Maternity Center
  • Palika Maternity Hospital
  • 42 – south Market (Kidwai Nagar)
  • MCW – Sarojini Nagar
  • Charak Palika Hospital, Moti Bagh
  • A-5 Pandara Road
9.30 PM to 12.30 PM. Certificate will be issued within 96 hours after receiving records from hospitals.

Registration of Birth where institutional or domiciliary is being done at the Vaccination Centre located in the NDMC area. The vaccinator of each vaccination centre has been designated as Sub Registrar. Medical Officer Incharge of the International Inoculation Centre, Mandir Marg has been designated as Registrar of Births/Deaths for the entire area of NDMC.

  • Delhi Cantt. ( 1 Centre ): Registration of Birth (institutional/domiciliary) is being done at the Registration Centre located in the Cantt. General Hospital.
  • Case of Moving Vehicle: Registration of Birth occurring in a moving vehicle will be done at the registration centre of the area of first place of halt of the vehicle.

Papers/documents/fees

  • Application on a plain paper
  • Proof of Birth of the person in respect of whom the certificate is required
  • Affidavit specifying place, date and time of birth/death of the person. For proforma of affidavit for
  • Copy of Ration Card
  • School leaving certificate, if any, showing date of birth (in the case of birth certificate only)
  • All documents to be attested by a Gazetted Officer

Criteria Used for deciding the case

After receiving the completed application, a draft order is made and sent to the concerned police station for verification. (However, no such verification is required where a birth certificate is requested to be issued on the basis of a school leaving certificate showing the date of birth.)

After receiving the positive verification report from the police station, an order is issued to the MCD for birth registration.

Additional Information

Fee for obtaining the copies of certificate

Rs.15/- per copy plus service charges of Rs.5/-

Rule for registering after due date

There is a prescribed rule and fee structure for late registration and submission of required documents, and permission from a competent authority has to be obtained.

Documents to produce for late registration

  1. A birth can be registered after 21 days but before 30 days of occurrence on payment of late fee.
  2. A birth can be registered after 30 days but before 1 year of occurrence after obtaining written permission from the Registrar and on payment of late fee.
  3. A birth can be registered after 1 year of occurrence after obtaining an order from the Area Magistrate (i.e. SDM of the first class or a Presidency Magistrate) and on payment of late fee.
  4. Registration within a period of 21 days of occurrence – No fees
  5. Registration after 21 days but before 30 days of occurrence – Rs.5/-
  6. Registration after 30 days but before 1 year of occurrence – Rs.10/-
  7. Registration after 1 year of occurrence – Rs.20/-
  8. Service charge of Rs.5/-
  9. Within 1 year of the birth the name can be added at any Citizen Service Bureau or through the internet. An application form has to be submitted.
  10. After 1 year but within 15 years, the same can be added at any Citizen Service Bureau, on payment of late fee and submission of an application form.

Fee structure for registration

Addition of the name of the child in Birth record

Time Taken

The registration of birth will be made on the day the physical form of reporting the birth is submitted.

Changes in the Certificate

Changes in the certificate can be undertaken at any of the CSBs on a written request along with an affidavit and undertaking from the informant.

Response Time

Normally you should be getting a response within 21 days.

For more information, visit http://mcdonline.gov.in(External website that opens in a new window);http://ndmc.gov.in(External website that opens in a new window).

 

 

Obtain Birth Certificate: Goa

Concerned Authority

Municipal Council or Panchayat Office.

Necessary Documents

Apply on plain paper giving details like

  • Name of the parent
  • Date of Birth of the child
  • Location of residence
  • Registration no.

to the concerned Municipal Council or Panchayat Office.

 

 

Obtain Birth Certificate: Gujarat

The e-Gram Package is designed and developed by NIC for Panchayat Rural Housing & Rural Development Department to computerise the Citizen Centric Services at Gram Panchayat level. It facilitates Registration of Birth and Still Birth and provides the respective certificate to the citizens and maintains the registers of the same.

This services can be availed from the e-Gram centres at the village panchayat.

 

Obtain Birth Certificate: Haryana

Concerned Authority

  • Rural Area:- For Rural area, one has to apply to the District Registrar (Births & Deaths)cum Civil Surgeon of the concerned district.
  • Urban Area:- For Urban area one has to apply to the Registrar (Births & Deaths) cum Secretary of the concerned Municipality for Birth and Death registration and certificates.

Fees

  • For granting extract relating to each birth/death or non-availability certificate. Rs.5.00
  • For searching a single entry in the first year. Rs.2.00
  • Searching for every additional year. Rs.2.00
  • Additional fee in case of urgent requirement. Rs.5.00

For more information and relevant forms, visit http://haryanaforms.nic.in/health/health_main.htm

 

Obtain Birth Certificate: Himachal Pradesh

Concerned Authority

  • For Urban areas: The Executive Officer under the Municipalities Act is the Assistant Registrar (Birth & Death).
  • For Rural areas: The Panchayat Secretary of the concerned Panchayat.

Procedure

The forms are available from the office of the Registrar (Births & Deaths). The fully filled application form duly signed by the applicant is submitted to the concerned authorities.

Details mentioned in the form are verified from the actual records of nursing homes and hospitals. In case the birth is not registered within 20 days, then the registration is made on verification conducted through revenue authorities.

Birth Certificate from SDM Office

The birth certificate is issued by the SDM in case there is no registration of Birth with M.C. or Gram Panchayat. In that case, the birth report is desired from the Medical Officer of the hospital where the delivery has taken place.

Fees

No fee is charged in any case.

 

 

Obtain Birth Certificate: Jharkhand

Birth registration has been done in the State of Jharkhand as per Birth & Death Registration Act, 1969 and Jharkhand Birth & Death Registration ruling, 2009. Accordingly every Birth is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms.

When the Birth has taken place in a house

The head of the house in which a birth has taken place or nearest relative of the head of the House or oldest person in the family or Anganwadi Sewika or Chawkidar should inform the concerned registrar:

When the Birth has taken place outside the house

  1. When occurrence took place in a Sadar Hospital/Sub-Divisional Hospital/Medical College Hospital/Referral Hospital people will get certification of Birth from the same concern as the deputy superintendent of the hospitals and officers In-charge of referral hospital and PHCs are denoted as registrar for their jurisdiction.
  2. In Maternity Home and other like Institution: Medical officer In-charge is responsible to inform the occurrence to concerned Registrar and will obtain birth certificate from the registrar and hand it over the person. The medical officer In-charge can take a self addressed stamped envelop from the beneficiaries at the time of discharge of patient.
  3. In a Jail: Jail In-charge is informer.
  4. In a Dharmshala, Boarding House etc: Person In-charge is informer.
  5. In a Moving Vehicle: Person In-charge of the Vehicle is informer.
  6. Found deserted in a public place: Headman of the Village/In-charge of the local police station are informer.
  7. If a baby is born to a family who has come from a foreign country and has moved to India with the motive to settle down in India, the birth registration can be done within sixty days of their arrival to that place. It will be treated as if occurrence has been taken within 21 days.

Procedure

Birth Certificates in Jharkhand are issued by the Local Bodies namely Medical College hospital, Sadar Hospital, Sub divisional Hospital, Nagar Nigam, Municipality, NAC, Referral Hospital, PHC, Panchayat and Cantonment Board, within 7 days from the date of receipt of prescribe application form from the applicant. After a short enquire registrar will register the case and provide the certificate. In case of Birth took place in Moving Vehicle, Registration will be done in the first place of halt of the vehicle.

Concerned Authority

Administrative Registrar

  1. State: Secretary, Planning and Development Department of Jharkhand Government-cum-Chief Registrar (Birth & Death), Jharkhand – Director, Statistics & Evaluation-cum-Additional Chief Registrar (Birth & Death), Jharkhand – Joint Director, Vital-cum-Joint Chief Registrar (Birth & Death), Jharkhand – Deputy Directory, Vital-cum-Deputy-Chief Registrar (Birth & Death), Jharkhand.
  2. District and Below:
  • Deputy Commissioner-cum-District Registrar (Birth & Death)
  • District Statistical Officer-cum-Additional District Registrar (Birth & Death)
  • Block Development Officer-cum-Additional District Registrar (Birth & Death) Concerned block areas.
  • Civil Surgeon-cum-Additional District Registrar (Birth & Death)

Operational Registrars

Gram Panchayat Sewek-cum-Registrar (Birth & Death), Concerned Gram Panchayat areas.

  • Medical officer-cum-Registrar (Birth & Death) Concerned Municipal Corporation
  • Medical officer/Executive officer/Special officer/ Chairman/Deputy Chairman-cum-Concerned Registrar of Municipality/N.A.C
  1. Deputy Superintendent-cum-Registrar (Birth & Death) Concerned
  2. Medical College Hospital, Sub divisional Hospital Medical Officer In-charge-cum-concerned referral hospital
  3. All Medical Officer In-charge of P.H.Cs and Additional P.H.Cs

Supporting Papers/Documents

  • Application on a prescribe form.
  • Proof of Birth of the person in respect of whom the certificate is required.
  • Affidavit specifying place, date and time of birth of the person.
  • Copy of Ration Card/School leaving certificate, if any, showing date of birth (in the case of birth certificate only)
  • All documents to be attested by a Gazetted Officer

Note: After one month to maximum one year of the event an affidavit may be asked by the authority as per the situation.

Form for Birth Certificate: Click Here

Criteria Used for deciding the case

It is on the Registrar’s Satisfaction to register the case.

Additional Information

  • Fee for obtaining the copies of certificate
  • No fee is required for certificate but every duplicate copy cost Rs 5/- each.

Rules for registering after due date

There is a prescribed rule and fee structure for late registration and submission of required documents, after that permission from a competent authority has to be obtained.

Procedure of Late Registration

  1. A birth can be registered after 21 days but before 30 days of occurrence on payment of late fee.
  2. A birth can be registered after 30 days but before 1 year of occurrence after obtaining written permission from the specified officer and on payment of late fee.
  3. A birth can be registered after 1 year of occurrence after obtaining an order from the Executive Magistrate deputed for this job by S.D.O and on payment of late fee.
  4. Registration within a period of 21 days of occurrence – No fee
  5. Registration after 21 days but up to 30 days of occurrence – Rs.1/-
  6. Registration after 30 days but up to 1 year of occurrence – Rs.1/-
  7. Registration after 1 year of occurrence – Rs.1/-

Fee Structure for Registration

Addition of the Name of the Child in Birth Record

Within 1 year of the birth, the parents can get the name of their child added without any fee from the registrar. An affidavit along with an application from shall be needed from the parents. After 1 year but within 15 years, the same can be added at the same registration unit, on payment of late fee Rs 5/- and submission of an application form with affidavit.

Changes in the Certificate

Changes in the certificate can be undertaken at same registration unit on a written request along with an affidavit and undertaking from the informant.

Response Time

Normally you should be getting a response within 21 days.

For any other information please contact:
Director, Statistics and Evaluation,
Engineer’s hostel No. 1,
Near Golchakkar, Dhurwa, Ranchi
Contact No: 0651-2400877

 

 

Obtain Birth Certificate: Karnataka

Persons required to register the Birth/Death

Persons required to register the births and deaths within the prescribed period of 21 (twenty one) days from the date of birth/still birth/death as the case may be, are as shown below.

  • In respect of births and deaths in a house, the head of the house/household, and if he is not present at any time during the period within which the birth/death has to be reported, then the nearest relative present in the house or the oldest adult male person present in the house during the said period;
  • In respect of births/deaths in a hospital or health center or maternity or nursing home or other like institutions, the medical officer in charge or any person authorised by him on his behalf;
  • In respect of births and deaths in a jail, the jailor in charge;
  • In respect of births/deaths in a choultry, chattram, hostel, dharamshala, boarding-house, lodging-house, tavern, barrack, toddy shop or place of public resort, the person in charge there of;
  • In respect of any new-born child or dead body found deserted in a public place, the headman or the corresponding officer of the village in the case of a village, the officer in charge of the local police station elsewhere;
  • In any other place, such a person as may be prescribed.

Extracts of birth/death registration :

The extracts of the particulars from the register relating to births or deaths are to be given to an informant, as noted above, within thirty days from the date of reporting. If the informant fails to collect the extracts of the registration of birth/death, then the registrar would transmit the same to the concerned family by post within fifteen days of the expiry of the thirty-day period.

Fee

  • Any birth/death of which information is given to the Registrar after the expiry of 21 days from the date of occurrence but within 30 days of the same, shall be registered on payment of a late fee of Rs.2/- (Rupees Two only).
  • Any birth/death of which information is given to the Registrar after thirty days but within one year of its occurrence, shall be registered only with the written permission of the Tahsildar/Commissioner/Chief officer as the case may be, on payment of a late fee of Rs.5/- (Rupees Five only).
  • Any birth or death which has not been registered within one year of its occurrence, shall be registered only on an order of a Magistrate of the first class or a Presidency Magistrate, on payment of a late fee of Rs.10/- (Rupees Ten only).

Registration of Name of child

Registration of birth can be done without the name of the child. A provision has been made in the State rules enabling the Registrar to enter the name of the child in the register in respect of the birth already registered by him after getting information from the parent/guardian of such a child within a period of one year from the date of registration. The name of the child can be entered even after one year but within 15 years from the date or registration, on payment of a prescribed late fee of Rs.5/-.

Registration of Births/Deaths of Indian citizens outside India

The Indian Consulates register the births and deaths of Indian citizens occurring outside India as per the provisions made in the Citizens Rules 1956 under the Citizenship Act 1955 and issue birth and death certificates. The certificate issued by the Indian Consulates is valid and holds good for all purposes. Also Indian citizens have been allowed to register the births of their children at the place of their usual residence within 60 days of their return to India, if they return with a view to settling here.

Registration of Deaths of missing persons

For registration of deaths, information on date of death and place of death of a person is required. However, in case of a missing person, his/her death is presumptive where the actual date of death and place of death cannot be ascertained. Ordinarily, a person unheard of for the statutory period shall be presumed to be dead on expiry of 7 years and not earlier. The presumption of death and its date and place of occurrence is a matter of burden of proof. The date and place of death of a person who is missing for more than 7 years is determined by the competent court/authority on the basis of oral and documentary evidence produced before it in this regard. Since the Registration of Birth and Death Act and Rules is silent on the question of determination of date and place of death of a missing person, the date and place determined by the court in a declaratory suit as may be filed for this purpose can be relied upon.

Registration of Births on Adoption

The matter of registration of the birth of a child taken on adoption and issuance of certificate thereof may be referred as per the guidelines issued by the Government in this regard.

Corrections and Cancellations

The Registrar can correct or cancel any entry in the register which is erroneous in form, or subject to the provisions of these rules. The errors may be of different types like

  • Clerical or formal error : In this case , the Registrar must inquire into the matter and satisfy herself/himself that such an error has been made and send an extract of the copy of the correction to the Tahsildar/Commissioner/Chief Officer as the case may be.
  • Error in substance : In this case, the Registrar can correct the entry upon production of a declaration setting forth the nature of error and the true facts of the case, made by two credible persons having knowledge of the facts of the cases. All the corrections should be reported along with the necessary details to the Tahsildar/Commissioner/Chief officer as the case may be.
  • Fraudulent or improper entry : This is an offense punishable under the Act. Therefore, the Registrar must report to the Additional District Registrar, who is the prosecuting officer, and take necessary action on hearing from him.

Issue of Certificates

Under the RBD Act, a person can obtain an extract from the register relating to a birth or death on payment of a fee of Rs.5/-. Such extracts are to be issued in Form-5 in case of birth and form-6 in case of death. In the extract of a death, the particulars regarding the cause of death are not to be disclosed. Under Section 12 of the RBD Act, the Registrar should, “as soon as the registration of birth and death has been completed, give an extract of the registration free of charge to the person who gives the information”. The Registrar should not only issue the first copy of the birth or death certificate free of charge but also should do so as soon as the registration is completed.

The fees payable for a search to be made, an extract or a non-availablility certificate to be issued shall be as follows:

  • Search for a single entry in the first year for which the search is made: Rs.2/-
  • For every additional year for which the search is continued: Rs.2/-
  • For granting extract relating to each birth or death: Rs. 5/-
  • For granting non-availability certificate of birth/death: Rs. 2/-

Any such extract in regard to birth or death shall be issued by the Registrar of the Tahsildar or Commissioner or Chief officer of the Municipal corporation/Municipal council as the case may be, in appropriate forms.

If any particular event of birth or death is not found registered , the Registrar shall issue a non-availability certificate in the appropriate form.

Any such extract or non-availability certificate may be furnished to the person asking for it or sent to him by post on payment of the postal charges there of.

Registration organization in the State

  • Chief Registrar of Births and Deaths And Director of Economics and Statistics Karnataka, Bangalore

In Rural areas,

  • Registrar (rural) – Village accountant

In Urban areas the following are the registrars,

  • In case of City corporations: Health officer.
  • In case of City Municipal councils: Health officer/Health inspector.
  • In case of Town municipal councils: Health inspector.
  • In case of Notified areas/Project areas/Cantonment – Health inspector.

 

 

Obtain Birth Certificate: Lakshadweep

Eligibility

Any individual or parents/guardian can apply for Birth Certificate to the Registrar of Birth & Death during office hours.

Procedure

Application should be submitted on a plain paper affixing court fee stamp of Rs.2, and the approximate date of birth should be mentioned. If available, nativity certificate can also be submitted as a supporting document.

Concerned Authority

The Registrar of Birth & Death is the issuing authority.

 

Obtain Birth Certificate: Maharashtra

Concerned Authority

Birth Certificate is issued by the Municipal Corporation/Municipal Council in urban areas whereas in rural areas the authority is the Tehsildar at the Taluka level. The authority at the village level is the Gram Panchayat Office.

Procedure

Application in the prescribed format along with the necessary court fee stamp is to be submitted to the concerned office for an urban area. For a rural area application can be given on plain paper with the requisite details.

 

Obtain Birth Certificate: Meghalaya

The information regarding all births, deaths and still births occurring within the jurisdiction of the Shillong Municipal Board has to be given in the prescribed form to the birth and death department within 21 days from the date of a birth or still birth; and

Prescribed forms for the purpose are available with the health officer of the birth and death department free of cost.

Documents

  1. Doctor certificate, if the doctor was present or attended on the patient during the birth time.
  2. In case of institutional birth, the birth report form should be signed and sealed by the i/c of the institution or anyone authorized by him/her.
  3. Other certificates (like affidavit, etc) are to be enclosed in case of delayed registration.

For more information, visit: http://smb.nic.in(External website that opens in a new window).

 

Obtain Birth Certificate: Mizoram

In every village/locality there is a Registrar of Births & Deaths. From the local Registrar of Births & Deaths one can be registered at the place of birth/death as mentioned below:

  • Every birth or death must be reported within 21 days from the date of the event free of cost at the place of occurrence.
  • After 21 days but within 30 days from the date of occurrence one can be registered by the Registrar Births & Deaths’ permission with a fee of Rs.2/- (Rupees two) only.
  • After one month but within 1 year from the date of occurrence one can apply (on a plain paper) for registration permission from the Addl Chief Registrar of Births & Deaths and Director Economics & Statistics and should be registered at the place of occurrence with a fee of Rs.5/- (Rupees five only).
  • After one year and above one can apply for registration permission from the Magistrate Ist Class in a prescribed form which is mentioned below and shall be registered at the place of occurrence with a fee of Rs.10/- (Rupees ten only).

Procedure for Delayed Registration

  • Application form can be obtained from DC office counter during office hours for Rs.5/-.
  • Educational certificate or Baptismal certificate, or for government service date of birth as written in service book.
  • Verification by the respective local Registrar of Births and Deaths.
  • Submission to the judicial branch, DC office Complex, in all Districts of Mizoram.

 

Obtain Birth Certificate: Puducherry

  1. All the needed persons
  2. Registrar/Sub-Registrar/Asst. Sub-Registrar of the Local Body
  3. To fill the prescribed application form
  4. Office of Registrar of Births & Deaths/ On line computer Centre
  5. Morning 9 A.M to 1.00 Noon Evening 2 P.M to 4.30 P.M
  6. No need
  7. Each copy Rs.5/-
  8. Yes ? Prescribed application form
  9. Oral Information

 

 

Obtain Birth Certificate: Punjab

Department Concerned

  • For Urban areas: The Executive Officer under the Municipalities Act is the Assistant Registrar (Birth & Death).
  • For Rural areas: The Civil Surgeon acts as a District Registrar (Birth & Death).

Eligibility Conditions

Any member of the family can apply for this Certificate.

Step by step Procedure

i. The forms are available free of cost from the office of the Registrar (Births & Deaths) or can be downloaded from the website(External website that opens in a new window).

ii. The fully filled application form duly signed by the applicant is submitted to the concerned authorities.

iii. The cashier/clerk/computer operator receives the application with required fee and applicant is given a receipt. This fee can also be paid in the treasury on treasury challan form T.R.6.

iv. The required certificate can be collected personally or by post giving a self-addressed envelope with the application.

Check List of Documents

i. Application Form

ii. Fee Receipt/Copy of Challan if paid in the Treasury

Verification Procedures

Details mentioned in the form are verified from the actual records of nursing homes and hospitals in case of birth. In case the birth is not registered within 20 days then the registration is made on verification conducted through revenue authorities.

Prescribed Time Schedule

The Birth Certificate is issued to the applicant in 7 working days.

Addresses of Concerned Officers

i. Civil Surgeon cum District Registrar, Births and Deaths at District Level for Rural Area

ii. Executive Officer/Local Registrar, Births and Deaths in Municipal Committee for Urban Area

Fee Prescribed

i. Fee for one copy of Certificate: Rs.2/-

ii. Search fees for one year: Rs.1/-

Sanctioning Authority

Registrar (Birth and Death) of the concerned area

Grievance Redressal System

In case of any Grievance one may contact
Civil Surgeon cum District Registrar (Death and Birth)
Or
Chief Registrar, Births & Deaths and
Director Health & Family Welfare, Punjab,
Parivar Kalyan Bhawan,
Sector 34-A, Chandigarh

Common Mistakes to avoid

The address and other details mentioned in the form should be the same as recorded in the hospital, nursing home etc.

Other Information

i. The Births should be registered within 20 days from the birth of the child.

ii. In case the birth is not registered within 20 days, then the registration is made on verification conducted through revenue authorities.

iii. In case of urban areas, births are also reported by the nursing homes and hospitals.

iv. Any birth of which delayed information is given to the Registrar can be registered under Section 13 (1, 2 and 3) of RBD Act-1969 as follows:

  1. 13(1) – After 21 days but within a month of its occurrence shall be registered on payment of late fee Re. 1/- (One).
  2. 13(2) – After thirty days but within one year of its occurrence shall be registered only with the written permission of the District Registrar, Births and Deaths and on payment of a late fee of Rupees Three and on production of an affidavit made before a notary public or Magistrate 1st Class.
  3. 13(3) – Any birth which has not been registered within one year, of its occurrence, shall be registered only on an order of Sub-Divisional Magistrate and on payment of a late fee of Rupees Five and on production of an affidavit made before Magistrate 1st Class giving reasons for non-registering the event.

v. In urban areas, if the birth occurs in a hospital, health centre, maternity home or nursing home or other like institutions, the medical officer incharge is responsible to get enter the event in the Office of the respective local Registrar.

vi. In rural areas, in respect of births in a house, the head of the household, the nearest relative present in the house and the oldest adult male person present in the house during the period within which the birth has to be reported can enter the event in the chowkidar book. The chowkidar gets that event registered in the register of the concerned police station twice a month.

vii. Births and still births are registered at the place of occurrence in the office of the Registrar of Births & Deaths for that area. Whenever an event takes place, the informant specified for such an event has to declare the fact of the event along with certain particulars in the Live Birth Report (Form 2), Still Birth Report (Form 3), as the case may be, to the Registrar of the Local Area.

viii. The informant is required to declare the fact of the occurrence and particulars of an event within 21 days.

 

 

Obtain Birth Certificate: Sikkim

Eligibility

Newborn babies and those who were born prior to the implementation of the Births & Deaths Registration Act-1969 on 20.08.1979 in the state of Sikkim, are eligible to avail the service.

Concerned Authority

  • The State Government has appointed the concerned authority as the Registrars of Births & Deaths in 32 Centres in the State which are located at the State HQ Gangtok and in all Hospitals & Public Health Centres.
  • The informant submits the prescribed filled forms to the Registrar.
  • The informant should approach the Registrar for availing the service between 10 AM and 4 PM.

Necessary Documents

  • Discharge certificate from Hospital/PHC/Panchayat report
  • Sikkim Subject Certificate/Identification Certificate/Voter ID card/Ration Card/Trade License/Service Certificate etc
  • Verification from DC/DM in case of delayed registration

Within 21 days, the certificate is issued free of cost. But in case of delayed registration, late fee is to be paid as per the ACT.

Required Forms

Live Birth Report Form No-1 is to be filled in.

At present, forms cannot be downloaded.

For further information, visit: http://sikkim.nic.in/rbd(External website that opens in a new window).

 

 

Obtain Birth Certificate: Tamil Nadu

Eligibility

As per rules, births will have to be registered within 21 days at the place of its occurrence.

Concerned Authority

  • In Municipalities, Corporations and Special Village Panchayats (Town Panchayats), the concerned local bodies undertake the registration of births.
  • In Village Panchayats, the responsibility for registration of births is with the Revenue Department and the Village Administrative Officers in the Village Panchayats are the Registrars of Birth.
  • Births taking place in a medical institution will be intimated for registration by the institution directly to the registering authority.
  • When the birth has taken place in the house, the head of the family or the nearest relative of the family will have to register in the prescribed format along with a certificate from the person or medical institution that conducted the delivery.

Beyond the prescribed time limit, if a registration is done, it is accepted with a payment of penalty upto a period of one year. If registration is to be done beyond the period of one year, it will be registered only on receipt of a Judicial Order from a Magistrate and with penalty.

Procedure

  • In rural areas, the Register of Births is maintained in the Taluk office for two years and is then transferred to the respective Sub-Registrar’s Office. Hence, in rural areas, the Birth Certificate of a child till the age of 2 can be taken from Taluk Office and thereafter it has to be applied for in the Sub-Registrar’s office and obtained.
  • In towns/municipal areas, the Register of Births is maintained by the respective Town/Municipal Office.

The forms have to be applied for in these offices and obtained.

Departments Concerned

In rural areas, Taluk Offices and Sub-Registrar offices are the concerned offices for registration/issual of certificate. Taluk offices come under the Revenue Administration Department.

Town Panchayats (at present called Special Village Panchayats) come under the Rural Development Department.

Municipalities and Corporations come under the Municipal Administration and Water Supply Department.

 

Obtain Birth Certificate: Tripura

Every birth has to be reported and registered within 21 days at the place of its occurrence.

Concerned Authority

The persons who could register the event are:

i. In a Hospital, Health Centre, Maternity Home, Nursing Home or other similar institutions: Medical Officer In-charge or any officer authorised by him/her

ii. In a Jail: Jailor In-charge

iii. In a Hostel, Dharamshala, Boarding/Lodging House etc.: Person In-charge

iv. In a Moving Vehicle: Person In-charge of the Vehicle

v. Found deserted in a public place: Headman of the Village/In-charge of the local police station

vi. House: Head of the household or in his absence, his nearest relative

Procedure

The applicant can put up his/her application for registering birth and obtaining birth certificate at the e-Suvidha Centres situated in the Offices of Sub-Divisional Magistrates where the applicant permanently resides in, or on any working day. The applicant is given an Acknowledgement Receipt for the same that indicates a Delivery Date for his/her Certificate.

Alternatively, the applicant may also apply to the Block Development Officer, Executive Officers of Nagar Panchayat, Executive Officer of Agartala Municipality or Medical Superintendent/State/District/Sub-Divisional Hospitals as applicable to obtain birth registration and certificates.

For delayed registration, the issuing authority, at his discretion may initiate Field Enquiry by the relevant Tehsil/Revenue Inspector/Deputy Collector & Magistrate on the merit of the application. After proper verification, the respective authorities would issue the birth certificate to the applicant.

Concerned Department

In Tripura, the District Magistrate and Collectors have been designated as District Registrars for birth and the Sub-Divisional Magistrates/Block Development Officers have been designated as Additional Registrar for birth.

In addition, the Executive Officers of Agartala Municipality/Nagar Panchayats and Incharges of State/District/Sub-Divisional Hospitals have also been notified as Registrars for birth and Officers for issuing birth certificate.

The different bodies in the state for birth registration are:

  • e-Suvidha Centres in the Office of the Sub-Divisional Magistrates: 15
  • Municipality: 1 and Nagar Panchayats: 13 Rural Development Blocks: 40
  • State, District and Sub-Divisional Hospitals: 15

Necessary Documents

The following indicative list of documents may qualify to substantiate the applicant’s claim for registering birth and obtaining a certificate:

  • Citizenship of either of Parents [mandatory]
  • Certificate of Pradhan
  • Certificate of Doctor/Hospital Discharge Certificate
  • Tehshil enquiry

In case of delayed registration, an affidavit from Judicial Magistrate indicating the date and place of birth is also required.

Birth occurrence can be registered after 21 days but within 30 days of its occurrence. Any delay invites a late fee of Rs.2/- only and Rs.5/- upto a period of one year. Events which have been reported after a period of oneI year, after the actual occurrence invites a late fee of Rs.10/-.

Other information

A common application form, introduced for applying for certificates in Tripura can be downloaded from http://tsu.trp.nic.in/esuvidha(External website that opens in a new window) for applying for birth certificate from e-Suvidha Centres.

 

Obtain Birth Certificate: Uttar Pradesh

Every Birth has to be reported and registered within 21 days at the place of its occurrence. After one year, births can be registered by the order of a first class magistrate only.

Eligibility

  • When the Birth has taken place in a house – the head of the house or the nearest relative of the head of the house, or the oldest person in the family.
  • When the Birth has taken place outside the house:
(i) In a Hospital/Health Centre, Maternity Home or other similar institutions Medical Officer In-charge or any officer authorised by him/her
(ii) In a Jail Jail In-charge
(iii) In a Hospital, Dharamshala, Boarding House, etc. Person In-charge
(iv) In a Moving Vehicle Person In-charge of the Vehicle
(v) Found deserted in a public place Headman of the Village/In-charge of the local police station

Procedure

A Birth Certificate can be obtained by applying through the prescribed proforma with fee as fixed by local body authorities. The certificates are issued from the registration centres/offices of the local bodies in the zone under which the parents of the child were living at the time of birth.

Concerned Authority

  • Municipal Corporation
  • Nagar Palika
  • Nagar Palika Parishad

Necessary documents/papers

  • Application form with fee.
  • Proof of Birth of the person for whom the certificate is required.
  • Affidavit, if birth is being registered after one year of its occurrence.

 

 

Obtain Birth Certificate: Uttarakhand

Eligibility

Any Indian citizen

Concerned Authority

  • Town Area: Nagar Palika
  • Rural Area: Gram Panchayat

Procedure

If the child is born in a Hospital then a letter given by the hospital has to be produced and if the child is born at home then an application has to be given to Nagar Palika. For obtaining Birth Certificate, duly filled Form-1 needs to be submitted along with the hospital certificate if applicable. If the registration is being made after one year from the date of birth then an affidavit has to be submitted.

Necessary documents/papers

  • Hospital Certificate
  • Affidavit
  • Form-1 which is available at Nagar Palika

Fee

Rs. 20/- for the issuance of Birth Certificate

 

 

 

 

 

 

 

 

 

 

 

 


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Readers Comments (17)
  1. Ajit Hunjan says:

    Hi, I live in London and am a British citizen of Indian origin. My father was born in Punjab in 1912 and emigrated to Nairobi with a British passport. How can I get a birth certificate for my father? I have no records other an old passport where it is mentioned that he was born in punjab and the passport was issued in Lahore in 1938.

  2. shaffket says:

    please send me guide for Jammu and Kashmir

  3. I was born at Kishtwar(J & K) India in 5th October 1946 and did not obtain my Birth Certificate till yet.Now I am in U.K and I need certificate urgently will you please tell me how to obtain my Birth Certificate.

  4. syedakbarhussaini says:

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  5. Amartya Gangopadhyay says:

    my date of birth is 01/06/1994 in west bengal, till not registered, is it possible to get birth certificate. Urget sugession required

  6. Amartya Gangopadhyay says:

    My date of birth is 01/06/1994 in west bengal, till not registered, how to get my birth certificate, urgently sugession required

  7. rajiv tanti says:

    my baby 1yr3months but not issue his birth certificat hospital .
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